Part-Time Administrative Assistant (In-Office)
Schedule & Location
- Part-time, in-office only
- Mondays, Wednesdays, and Thursdays
- 9:00 a.m. to 5:30 p.m.
Position Summary
The Administrative Assistant will provide administrative and clerical support across multiple practice areas, including probate, estate planning, and real estate. This role supports the office team by assisting with data entry, client communications, mailings/service preparation, calendaring, and the organization of client meetings and case materials.
Key Responsibilities
- Provide administrative support to the office and multiple departments, including probate, estate planning, and real estate
- Perform data entry to support and expedite preparation of form pleadings and other documents
- Draft cover letters for mailings and service packets
- Communicate with clients professionally via phone and email
- Prepare for client meetings, including:
- Assembling appointment folders
- Preparing binders for estate plans and trial binders for estate administration matters
- Assist with coordination and calendaring related to trial schedules
- Provide administrative support for depositions and discovery, including scheduling and organizing materials
- Support office operations, including:
- Tracking and maintaining inventory of office supplies
- Recycling ink toner
- Maintaining cleanliness of the kitchen area
Additional Information
This position requires professionalism, attention to detail, and the ability to handle sensitive and confidential information in a fast-paced office environment. The role requires strong teamwork, a positive and collaborative approach, and flexibility to shift priorities and change focus frequently throughout the day based on client needs, attorney direction, and office demands.
Pay: $25.00 per hour
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
