Job Description: Administrative Assistant
Employment Type: Full-time (On-Site Ogden Utah)
Position Summary
The Administrative Assistant supports a federal client program focused on military and family readiness services. This onsite role delivers critical data entry, course scheduling, and front-desk customer service for a Transition Assistance Program, helping separating and retiring service members successfully transition to civilian life.
Key Responsibilities
- Executive data entry, track course completion metrics, and manage scheduling for all separating/retiring service members.
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Serve as the professional face of the front desk, welcoming a diverse clientele and managing public inquiries.
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Technical setup and management of virtual classroom environments utilizing Microsoft Teams.
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Produce error-free professional correspondence, spreadsheets, and calendar schedules.
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Maintain the capability to perform mission-essential duties remotely during base closures, severe weather, or elevated Health Protection Conditions (HPCON).
Work Environment
- Office-based with potential for hybrid/remote flexibility (depending on company policy).
- May require occasional extended hours as needed
Compensation & Benefits
- Competitive salary based on experience.
- 401(k) retirement plan, Health Benefits, paid time off, professional development opportunities.
Qualifications
- High school diploma or equivalent required; associate or bachelor’s degree in business or related field preferred
- Minimum of 6 months in administrative, scheduling, or data entry roles (military or federal environment preferred).
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Proficiency in Microsoft Office (Word, Excel, Outlook) and virtual classroom setup via Microsoft Teams.
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Strong oral and written skills with strict adherence to accurate grammar, spelling, and punctuation.
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Possess excellent customer service skills and the demonstrated ability to work effectively with a diverse clientele.
- Personnel must maintain cognizance of military hierarchy and protocol, including military customs and courtesies.
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Basic knowledge of military family support programming, Department of the Air Force (DAF) terminology, and customs/courtesies.
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Must successfully pass and maintain a favorable federal background investigation to obtain a Common Access Card (CAC) for base and network access.
