Job Summary
The Escrow Assistant at PNWT is responsible for assisting the Escrow Officer/LPO in closing real estate escrow transactions quickly and accurately. Candidates must possess a thorough understanding of administrative and financial practices. This role requires the capability to collaborate with a team to manage & maintain efficient workflows. If you are cooperative, supportive, and thorough in your work style, this may be the opportunity for you! We are hiring for all locations.
Duties and Responsibilities
- Determine escrow responsibilities by reviewing the purchase & sale agreement, buyer, seller, and lender instructions with the Escrow Officer/LPO
- Clear title by ordering title reports; resolving title defects and satisfying existing liens and encumbrances against property or principals
- Establish escrow accounts by depositing funds and maintaining records
- Order payoffs for voluntary and involuntary liens
- Determine if real estate taxes need to be paid
- Communicate with buyers, sellers, lenders & agents to make sure all required items have been received to complete the transaction, including verification of commissions, septic inspections, bills, utilities, and any warranties, etc.
- Send estimated settlement statements to agents and lenders
- Establish signing appointments with buyer(s) & seller(s) and notify agents and lenders regarding the appointments
- Prepare funding package for lender final review
- Conduct buyer/seller signings
- Balance funds with the lender for wires
- Maintain information in open orders to be ready for document preparation
- Prepare signed documents for the recording process
- Prepare orders for disbursement and closing
Skills and Qualifications
- One to two years of escrow, title, real estate, mortgage, legal assistant, or related industry experience
- Basic financial skills
- Excellent verbal communication and customer service skills
- Excellent organizational, prioritization, and time management skills
- Excellent attention to detail
- Standard and escrow-specific software applications and solid computer skills
- Teamwork and relationship-building skills
- Ability to multitask
- Excellent problem-solving abilities
- Familiarity with real estate laws and regulatory terms, and the ability to understand agreements
- Knowledge and experience in general office and administrative operating procedures
- Active Notary license
- Desired traits - Team player, Dependable, Responsible, Honest, Possess high level of Integrity and ability to maintain a high degree of Confidentiality
Education and Work Requirements
- High School Diploma/GED required
- One to two years of escrow or title-related experience
PNWT Benefits
PNWT offers employees a comprehensive benefits package, as outlined below. Unless otherwise specified, benefits become available following 90 days of employment.
Health Care Benefits
- Medical Insurance including Health Savings Account (HSA) and Flexible Spending Account (FSA – Medical and Dependent Care) options
- Dental Insurance
- Vision Insurance
Other Available Coverage
- Employer-provided Life Insurance, Short-Term Disability, and Long-Term Disability, with options for additional voluntary coverage
- AFLAC (Voluntary)
- LegalShield (Voluntary)
- Pet Insurance (Voluntary)
Retirement Benefits (available the first of the month following the 90th day of employment)
Paid Time Off
- Sick Leave - In compliance with Washington State law, employees accrue paid sick leave at a rate of one hour for every 40 hours worked. Sick leave begins accruing on the date of hire and may be used after completing 90 days of employment.
- Vacation Leave (Full-time employees) - Vacation time accrues based on length of service and begins accruing after 90 days of employment. Vacation hours are front-loaded annually, starting at 12 days per year with additional days added based on seniority.
- Paid Holidays - PNWT provides nine (9) paid holidays each calendar year.
- Bereavement Leave - Full-time employees are eligible for up to 3 days of paid leave due to the death of an immediate family member.
- Jury Duty Leave - Full-time employees are eligible for up to 7 days of paid leave per calendar year for jury service.
Job Type: Full-time
Pay: $22.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Please tell us about your Escrow related experience
Work Location: In person
