Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
Requirements
Job Overview
The Associate Director of Payables Systems is responsible for the design, operation, and maintenance of all systems, software, and processes used for issuing payments, managing expense reports, and accepting payment.
Additional duties include, but are not limited to:
Supervision of the Analyst of Payables Systems and the Manager of Payment Systems & Compliance, including: Cross-departmental efforts to most efficiently utilize existing systems
Supervise processes by which procurement cards are issued, suspended, revoked, and modified, including credit card limits, and handling user requests for service
Supervise the review and reconciliation of procurement card transactions to ensure compliance with University policies, and provide guidance to departments on procurement card purchases of goods and services
Dupervise and iterative improvements to the procurement card training program for new users
Supervise Payment Card Industry (PCI) rules risk assessments and annual audits
Supervise the creation of payment systems to meet departmental needs and enhance cost-effectiveness
Business process design and redesign, systems security, and management of interfaces between systems, including but not limited to:
Leadership of multi-departmental efforts on payables systems and the utilization of existing systems
Deployment of new and upgraded systems and processes
Iterative efforts to make systemic and process improvements
Ownership of security for all payables systems, including system security and data integrity
Management of integrations with banking partner and artificial intelligence systems
Development and implementation of standard operating procedures, control procedures, and schedules
Monitoring of activity and usage patterns in support of Internal Audit and identifies potential elements of fraud
Procurement card reporting, analytics and communication to card holders and management
Staying abreast of the landscape of systems available for payables management, making recommendations to senior management regarding new systems to adopt, and leading the evaluation of proposals with respect to payables and payment systems.
Organizing procurement and contracting activities for payment processing services and payment applications.
Work Interactions
The Associate Director of Payables Systems will report to the Director of Accounts Payable and Systems. The Associate Director supervises the Analyst of Payables Systems and up to 4 Expense Analysts. The position will also work closely with the Associate Director of Accounts Payable, Manager of Payments and Settlements, and Manager of Supplier Records to ensure payment systems and processes meet Payables and Treasury standards, and that appropriate reporting of payment activity is made available. The position will interact with faculty and staff across the University, many Senior Business Managers, Financial Managers, and non-financial stakeholders, as they seek support in developing or maintaining payment systems, obtaining or modifying departmental Procurement Card programs, providing guidance and recommendations to departments on procurement card policies and the purchases of goods and services, and developing or maintaining payables reports.
The position will work closely with University Information Systems (UIS), Procure-to-Pay (P2P), and General Accounting. The position will brief senior leadership on multi-departmental efforts on payables systems, the current utilization of existing systems and provide senior leadership with recommendations on policies and partners that will support the optimal combination of operational efficiency, security, cost, and return on investment. The position will also collaborate closely with external partners, serving as the primary liaison for Georgetown’s corporate card banking partner, expense report and supplier invoice processing provider(s), supplier management system, and their integrations with the university’s financial system.
Requirements and Qualifications
Bachelor’s degree
6-8 years’ experience in a finance, accounting, business, or technology management
Project management and/or business process design experience
Excellent oral and written communication skills
Preferred Qualifications
Advanced degree in business, finance, accounting, technology management, or related field
Experience in a higher education environment
Experience with project management
Experience with travel & expense management
Experience with corporate card administration and tools
Experience with Workday Financials
Experience with technology change management protocols
Work Mode Designation
This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Pay Range:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$66,783.00 - $126,720.23
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
Current Georgetown Employees:
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or [email protected].
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
EEO Statement:
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
