We are seeking to add a local Project Administrator to our growing and talented high-end custom home division, Phillip Wentzel Custom Homes. This position requires the individual to be highly organized and work independently in a fast-paced environment.
Objective
The Project Administrator will support the Residential Construction division by providing administrative and project coordination assistance throughout all phases of construction.
Responsibilities
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Solicit and coordinate bid proposals from subcontractors
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Assist with subcontractor onboarding, including obtaining certificates of insurance and required documentation
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Utilize Viewpoint software for project administration tasks, including:
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Issuing subcontracts and purchase orders
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Processing and issuing change orders
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Tracking and maintaining project documentation
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Following up on submittals and outstanding items
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Organize and maintain drawing logs, specifications, and project files
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Coordinate and schedule division meetings
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Print construction drawings and revisions for subcontractors
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Prepare and distribute project notices, updates, and communications to subcontractors
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Support Assistant Project Managers, Project Managers, and Superintendents with administrative and coordination tasks throughout the construction process
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Maintain accurate project records and ensure documentation is up to date
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Assist with tracking project timelines, deliverables, and subcontractor communications
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Help ensure projects remain organized and compliant
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Perform other duties and functions as assigned
Qualifications
- Previous administrative experience in construction or project coordination preferred
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Strong organizational and multitasking skills
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Excellent written and verbal communication skills
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Proficiency in Microsoft Office Suite
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Ability to manage multiple projects and deadlines in a fast-paced environment
We are an equal-opportunity employer, promoting a cooperative, team-oriented environment and empowering all employees to deliver the best in class service for our clients.
