The First Judicial District Court is recruiting for one full-time Court Services Specialist position to work in the Court Administration Division in Santa Fe, New
Mexico. GENERAL STATEMENT OF DUTIES: Acting under general supervision perform a variety of court security duties, as well as, administrative and clerical duties, provide technical and courtroom assistance, and work with inventory and equipment.
The Court Services Specialist is responsible for planning, organizing, coordinating project and security activities, and office functions.
Prepares, drafts, proofreads, edits, and disseminates documents and correspondence including pleadings.
Dockets and enters case data and processes into the case management system.
Maintains a docket or calendar and prepares reports, mail, fax, or documents such as notices, motions, opinions, orders, records, pleadings, memorandum in opposition, and case materials.
Provides meeting support including setting up information technology / audio / visual equipment, troubleshooting problems, and coordinating location.
Ensures accurate court fees are paid and recorded and ensures daily cash receipts are balanced and reconciled.
Receipts monies track expenditures, prepares bank deposits, and files receipt of fees in appropriate case files.
Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
Operates security and/or metal detecting equipment at entrance to courthouse or courtroom.
Inspects people and packages entering and leaving the building.
Gives instructions to customers related to public access terminals, microfiche, reader machines, the website, and general information to pro se litigants without giving legal advice.
Serves as information systems site coordinator or back up to site coordinator and provides technical support.
Provides information, feedback, and input to internal and external parties.
Operates and troubleshoots electronics such as television, video, projector, and audio equipment.
Serves as a court monitor, and provides courtroom assistance.
Assists with inventory and coordinates and assists with records management.
Provides jury support in the assembly of potential jurors, provides jury instructions, and assists with jury management.
May travel to other court locations to provide court services.
Coordinates with law enforcement agencies on the transportation of inmates to and from the courthouse and/or courtroom.
Other duties as assigned.
COMPETENCIES/QUALIFICATIONS:
The successful applicant should demonstrate knowledge of general office functions, cash handling procedures; basic knowledge of jury services; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; data collection methods; general organizational structure of the judiciary; court monitoring procedures and equipment; and general understanding of the judiciary.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with coworkers,
clients, the public, judges, and justices. * This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed*
BENEFITS:
Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
State paid life insurance, supplemental and dependent life insurance
Optional flexible spending accounts for medical, day-care, and travel expenses
Paid time off, up to eight (8) weeks
Eleven (11) paid holidays
Up to 12 weeks of paid parental leave
Deferred Compensation 457(b) plan
Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
Flexible work schedules and alternative work locations*
Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
Bilingual compensation*
Training and career development opportunities
Higher education opportunities and educational leave
May qualify for the Public Service Loan Forgiveness Program (PSLF)
May receive overtime holiday or shift differential pay*
May receive physical fitness leave*
What are your benefits worth?
*these benefits vary by job classification or need*
