Job Description:
Sunrise Courts is a family-owned U.S based manufacturer and installer of squash courts nationwide. We are looking for an organized, detail-driven Administrative Assistant - Bid & Proposal Support individual to join our in-office team and serve as a key point of coordination between our office and crews working on job sites nationwide. This role plays a critical part in keeping our field operations running smoothly — from booking travel to managing documentation — and is ideal for someone who thrives on staying organized, solving problems, and keeping multiple moving pieces on track.
What You'll Do:
- Coordinate logistics for upcoming jobs, ensuring crews have everything they need to execute projects efficiently
- Arrange full travel logistics for crew members on the road, including flight bookings, hotel accommodations, and detailed itinerary planning for job sites across the country
- Manage and maintain crew documentation in Buildertrend, ensuring all required paperwork is accurate, complete, and accessible before crews head out to job sites
- Maintain organized, accurate digital and physical filing systems, ensuring all office folders contain correct and up-to-date documentation
- Provide day-to-day administrative support across the office to help maintain smooth daily operations and workflow efficiency
- Serve as a reliable point of contact for coordinating between the office and traveling crew members
- Assist/prepare accurate project estimates using our internal pricing system (Buildertrend) and generate client-ready proposals that clearly communicate scope of work, pricing, and terms.
What We're Looking For:
- Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
- Excellent attention to detail, particularly around documentation and recordkeeping
- Comfortable coordinating travel logistics (flights, hotels, itineraries) for multiple people at once
- Experience with Buildertrend or similar project management/construction software is a plus, but not required — training provided
- Strong communication skills and a proactive, problem-solving mindset
- Prior experience in an administrative, logistics, or construction-support role is preferred
- Dependable and adaptable, with the ability to stay composed and effective when priorities shift or schedules change unexpectedly
Why Join Us:
At Sunrise Courts, our office team is the backbone that keeps our crews supported and our projects on schedule. This is a great opportunity for someone who enjoys variety, takes pride in staying organized, and wants to play a hands-on role in making sure every job runs smoothly from start to finish.
Pay: $18.00 - $22.00 per hour
Expected hours: 35.0 – 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Retirement plan
- Vision insurance
Work Location: In person
