Payroll Specialist
Firm Background
Balance Tax & Accounting is a rapidly growing accounting and tax firm located in Fargo, ND. Our female owned firm focuses on providing both accounting and tax services to small to mid-size businesses. We believe strong business starts with strong financial guidance. We are committed to the success of each business we serve. With personal touch and expert advice, our team builds lasting relationships, helping our clients navigate their financial journey with confidence.
Job Overview
As a Payroll Specialist, you will be responsible for end-to-end payroll processing for multiple client accounts. You will ensure accurate and timely payroll in accordance with relevant laws and guidelines. This role requires strong analytical skills, attention to detail, and a customer-focused approach.
Payroll Processing & Client Management
- Process payroll for multiple clients across various industries on weekly, bi-weekly, semi-monthly, and monthly schedules
- Collect, review, and validate payroll data including hours, wages, bonuses, commissions, and deductions
- Ensure timely and accurate payroll submission, including direct deposits and check processing
- Serve as primary point of contact for client payroll-related inquiries
Compliance & Regulatory Expertise
- Maintain up-to-date knowledge of federal, North Dakota, and Minnesota payroll laws and regulations
- Ensure compliance with wage and hour laws, overtime rules, and state-specific requirements
- Manage registration and compliance for employer payroll accounts in ND and MN
- Monitor changes in payroll tax laws and implement updates as needed
Tax Filings & Reporting
- Prepare and file federal and state payroll tax returns (e.g., Forms 941, 940, ND/MN withholding returns)
- Process and reconcile payroll-related liabilities and payments
- Prepare year-end reporting including W-2s, 1099s, and related filings
- Ensure accurate unemployment insurance (UI) and workers’ compensation reporting
Recordkeeping & Reconciliation
- Maintain accurate payroll records and documentation for all clients
- Perform payroll reconciliations and resolve discrepancies
- Assist with audits by providing payroll documentation and support
Systems & Process Improvement
- Utilize payroll systems and accounting software efficiently (e.g., QuickBooks, ADP, Gusto, or similar)
- Identify opportunities to improve payroll workflows and enhance accuracy and efficiency
- Assist in onboarding new payroll clients and setting up payroll systems
Required Qualifications
- 2+ years of payroll processing experience, preferably in a public accounting or multi-client environment
- Strong knowledge of payroll tax regulations and compliance requirements
- Specific experience with North Dakota and/or Minnesota payroll laws strongly preferred
- High attention to detail and accuracy
- Strong organizational and time management skills
- Excellent client service and communication skills
- Proficiency in Microsoft Excel and payroll software
Preferred Qualifications
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
- Experience with multi-state payroll processing
- Familiarity with benefits administration, garnishments, and deductions
- Experience handling payroll audits or agency correspondence
Key Competencies
- Accuracy and attention to detail
- Accountability and reliability
- Problem-solving and critical thinking
- Confidentiality and data security awareness
- Ability to manage multiple deadlines and client priorities
Benefits:
- Competitive salary
- Health insurance, employer pays 50% of premium for employee
- 401(k) retirement plan with company match.
- Paid time off, Paid Holidays
- Summer hours are Friday until 12:00
- $150/month HSA contribution if on our health insurance plan
- Professional development opportunities.
- Friendly and collaborative work environment.
How to Apply: Interested candidates should submit their resume and a cover letter detailing their relevant experience to [email protected]
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Health savings account
- Paid time off
Work Location: In person
