Location: Owings, MD
Department: New Unit Sales
Position Summary
Kelly Generator & Equipment is seeking a highly organized and customer-focused Sales Project Coordinator to support our New Unit Sales team. This position serves as the primary coordinator for commercial and industrial Generac generator sales projects after a customer purchase order has been received, ensuring projects move efficiently from order entry through delivery, startup, and closeout.The ideal candidate is detail-oriented, thrives in a fast-paced environment, enjoys working with multiple departments, and takes pride in delivering an exceptional customer experience.
Duties/Responsibilities
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Review project drawings, specifications, and bid documents to determine project requirements and equipment scope.
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Prepare accurate equipment quotations and proposals based on customer specifications.
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Coordinate RFQs with contractors, engineers, manufacturers, and vendors to obtain complete project information.
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Identify missing or conflicting information within plans and specifications and proactively seek clarification.
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Communicate with vendors to obtain pricing, lead times, technical data, and product information.
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Enter, maintain, and update opportunities, quotes, and customer information within the CRM system.
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Support Sales Engineers and Outside Sales Representatives throughout the quotation and sales process.
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Respond to incoming customer inquiries related to new unit sales in a professional and timely manner.
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Track multiple quotations and ensure deadlines are met.
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Maintain organized project files and documentation.
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Collaborate with internal departments to ensure smooth project handoff after project award.
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Develop and maintain a strong understanding of generator systems, power generation equipment, and related products.
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Build positive working relationships with customers, contractors, manufacturers, and internal team members.
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Perform other duties as assigned.
Education/Experience
Required
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High school diploma or equivalent required
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Associate's degree in Engineering Technology, Construction Management, Business Administration, or a related field.
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Equivalent work experience may be considered in lieu of formal education.
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2–5 years of experience in estimating, inside sales, project coordination, customer service, or technical sales support.
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Experience reviewing construction drawings, specifications, or technical documentation.
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Experience coordinating multiple projects or quotations simultaneously.
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Proficiency with Microsoft Office, particularly Excel.
Preferred
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Experience in power generation, electrical, industrial equipment, construction, HVAC, or mechanical industries.
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Experience supporting outside sales teams.
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Experience using CRM software.
What You'll Bring
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Ability to read and interpret construction drawings and project specifications.
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Strong analytical and problem-solving skills.
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Excellent organizational and time management abilities.
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Exceptional attention to detail.
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Ability to prioritize multiple deadlines in a fast-paced environment.
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Excellent verbal and written communication skills.
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Strong customer service orientation.
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Ability to work independently while collaborating effectively with cross-functional teams.
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High level of professionalism and accountability.
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Proficiency with Microsoft Office Suite and CRM software.
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Ability to quickly learn technical products and applications.
