Description:
Port to Port International is seeking a highly organized, detail-oriented, and experienced Senior Accounting Specialist to support our accounting operations in a fast-paced logistics environment. This is a fully onsite position based in New Castle, DE.
This is a hands-on role responsible for managing high-volume transactions across accounts payable and accounts receivable, ensuring accuracy, timeliness, and strong financial controls in daily operations.
The ideal candidate is self-sufficient, able to step in quickly, take ownership of responsibilities, and work independently with minimal training. This role requires someone who thrives under pressure, operates with a strong sense of urgency, and consistently delivers accurate results in a deadline-driven environment.
This position also requires daily communication in both English and Spanish with vendors, clients, and internal teams.
Requirements:
Key Responsibilities
- Process and oversee high-volume accounts payable invoices, ensuring accuracy and proper approvals
- Maintain and reconcile accounts payable records and vendor statements
- Take ownership of vendor communication, resolving discrepancies and payment issues efficiently
- Prepare and issue customer invoices and support accounts receivable functions
- Assist with collections and proactively follow up on outstanding balances
- Support and contribute to month-end closing activities, including reconciliations and reporting
- Maintain accurate and organized financial records and documentation
- Collect and maintain vendor documentation, including W-9 forms
- Monitor vendor accounts to ensure proper payment terms and compliance
- Collaborate with operations and internal teams to ensure accurate billing and cost tracking
- Identify process improvements and support efficiency in accounting workflows
- Provide bilingual (English/Spanish) communication support across departments
Requirements
- Associate’s degree or higher in Accounting, Finance, or a related field preferred (or equivalent work experience)
- 3–5+ years of strong hands-on experience in accounting, accounts payable, accounts receivable, or similar role
- Proven ability to manage high-volume transactions with speed, accuracy, and minimal supervision
- Ability to take ownership of responsibilities and work independently with limited training
- Experience working in a fast-paced, deadline-driven environment required
- Bilingual in English and Spanish (written and spoken) required
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and meet deadlines consistently
- Strong communication and problem-solving skills
- Proficiency in Microsoft Excel
- Experience with accounting or ERP systems (QuickBooks, Sage, or similar) preferred
- Experience in logistics, transportation, or supply chain environment strongly preferred
Work Environment
This position requires a hands-on individual who is comfortable working in a fast-paced logistics environment with high transaction volume, tight deadlines, and a high level of accountability.
Compensation & Benefits
Salary based on experience and qualifications. Competitive compensation offered for candidates with strong Paylocity experience.
Port to Port International offers a comprehensive benefits package including:
- Medical insurance
- Dental and vision coverage
- 401(k) plan
- Paid time off (PTO)
- Paid holidays
- Opportunities for growth and advancement
Job Type: Full-time
Work Location: In person
