Job Summary
The Full Time Office Assistant position performs clerical, receptionist, and general office duties to support the routine daily business operations at RHR&C. Since this position is often the first contact customers have with RHR&C, effective and professional communication skills are essential.
Duties/Responsibilities
- Serves as receptionist for the office
- Answers phone calls and electronic inquiries providing information to customers, suppliers, and professional collaborators.
- Schedules field support and repair appointments with customers.
- Adds timely communication to assist field support and repair personnel to customer database (AccuLYNX).
- Assists in updating and posting company social media content
- Maintains office supplies and coordinates maintenance of office equipment.
- Retrieves information as requested from records, email, professional correspondence and other related documents; prepares written summaries of data when needed.
- Tidies up the reception area, meeting rooms, and common spaces.
- Assists with compiling and inputting subcontractor pay
- Process and assist with customer payments
- Other duties as assigned
Required Skills & Abilities
- Detail-oriented and professional.
- Demonstrated exceptional communication skills.
- Proficient word processing and spreadsheet skills, e.g., Google Workspace
- Basic understanding of office equipment and technology
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently and reliably.
- Flexible and adaptable in various situations and when interacting with many different personalities.
- Ability to organize and prioritize tasks to completion
Education & Experience
- High school diploma or GED required
- 1-3 years administrative experience preferred
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
- Ability to communicate via phone and by electronic means
- Ability to lift up to 20 pounds
Benefits
- 401(k)
- PTO
- Health insurance
- Vision insurance
- Dental insurance
Pay: $12.00 - $17.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
