FocusKPI is seeking an Admin Specialist and Receptionist (Receptionist + EA) to join one of our clients, a high-tech SaaS company. This position is for the Operations Management department within the client's company.
Work Location: San Francisco, CA (Onsite role)
Duration: 6-month contract
Pay Range: $23 - 29/hr
Responsibilities:
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Reception Desk, Visitor Control, Physical Security Management, Planner, Team Player
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Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.
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Manage (register & instruct) and control visitors (physical escort & guide) until they leave.
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Manage daily visitor log
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Ensure that security guards are properly trained and understand company guidelines.
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Maintain a safe and clean reception area and conference rooms
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Support parking validation
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Ad-hoc including security alarm test
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Support office supplies, food & drinks requests, orders, receiving, and restocking.
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Handle shipments (Create lab/tracking/receiving)
Executive Assistant (EA):-
Provide clerical support to the chief executive officer through tasks such as managing phone calls, answering emails, and sorting mail
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Book and manage travel arrangements for the executive team, including scheduling meetings and preparing detailed itineraries
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Create expense reports for various executive meetings and events by keeping all receipts
Qualifications:-
Senior level with excellent management and planning skills
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Minimum of 5 years of experience in an admin position/office Management/Event Planning, with EA experience is a plus.
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Education: Minimum of Associate's or Bachelor's degree. Minimum of 5 years of experience with office administrative or EA experience
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Need to be a self-starter, highly motivated, and independent
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Strong problem-solving skills
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Strong communication skills
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Experience with Microsoft Word, Excel
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Experience in Customer Service, Event Planning, Supplies Management, Food Ordering & Snack Stacking
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Need to be Detailed Oriented
Thank you!
FocusKPI Hiring Team
Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.
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