Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of the office environment. Your energetic approach and exceptional organizational skills will help foster a welcoming atmosphere for clients, visitors, and staff alike. This position offers an exciting opportunity to utilize your administrative expertise, multitasking abilities, and customer service talents to make a meaningful impact every day.
Duties
- Manage daily office operations and administrative functions.
- Answer and direct phone calls, emails, and visitor inquiries.
- Maintain project files, contracts, permits, and company records.
- Assist with scheduling meetings, appointments, and project coordination.
- Prepare and process invoices, purchase orders, and expense reports.
- Track and organize subcontractor documentation, insurance certificates, and licenses.
- Support payroll processing and employee onboarding paperwork.
- Coordinate office supplies, equipment maintenance, and vendor relationships.
- Assist with bid submissions and project documentation.
- Maintain accurate data entry and filing systems.
- Generate reports and assist management with administrative tasks as needed.
Requirements
- High school diploma or equivalent required
- Strong computer literacy, and familiarity with Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Demonstrated professionalism in phone etiquette and customer support interactions
- Excellent written and verbal communication abilities.
- Ability to work independently and maintain confidentiality.
Join us as an Office Administrator to bring energy, precision, and a positive attitude to our vibrant team! Your dedication will help create an organized workspace where everyone feels valued and supported. This paid position offers a fulfilling environment where your skills can shine while contributing to our company’s success.
Pay: From $18.00 per hour
Work Location: In person
