About the Role
We are hiring an Accountant to help untangle, reconcile, and rebuild the company’s accounting records across a complex set of payments, accounts, vendors, systems, and entities.
This role begins with a focused 90-day reconciliation project.
If the first 90 days go well, the role is intended to continue as an ongoing Staff Accountant position supporting day-to-day accounting operations, reconciliations, month-end close, reporting support, and process improvement.
This is a hands-on role for someone who likes solving messy accounting problems. The right person is organized, steady, detail-oriented, and comfortable working through incomplete records, unclear payment trails, and imperfect systems without losing accuracy or composure.
Initial 90-Day Project Focus
During the first 90 days, your primary responsibility will be to help reconcile and document historical accounting activity.
You will help:
- Reconcile and Trace payments and transactions across multiple entities, accounts, vendors, systems, and time periods.
- Identify where records tie out, where they do not, and what support is missing.
- Build clear reconciliation schedules that show what was reviewed, what was corrected, and what remains unresolved.
- Organize source documents including bank statements, credit card statements, vendor invoices, payroll records, accounting system records, and internal support.
- Help map transactions to the correct entity, account, vendor, period, and documentation.
- Communicate issues clearly to leadership without creating confusion or unnecessary noise.
- Help create a cleaner process so the same issues do not keep repeating.
Ongoing Staff Accountant Responsibilities
If the initial project period is successful, the role is expected to continue into ongoing Staff Accountant responsibilities including:
Accounting Operations
- Maintain accurate accounting records across company entities and locations.
- Support general ledger activity, journal entries, accruals, and account coding.
- Perform bank, credit card, cash, vendor, payroll, POS, and balance sheet reconciliations.
- Support accounts payable and accounts receivable, including invoice review, vendor payments, documentation, and follow-up.
- Coordinate with payroll, HR, operations, and leadership to ensure records are accurate and complete.
Month-End Close and Reporting Support
- Support month-end close through reconciliations, journal entries, schedules, and review of account activity.
- Help prepare monthly financial reporting support, including P&L and balance sheet schedules.
- Investigate variances and discrepancies and communicate issues clearly.
- Maintain organized, audit-ready accounting documentation.
What Success Looks Like
In the first 90 days, success means:
- Key bank, credit card, deposit, vendor, payroll, POS, and GL activity has been reviewed and organized.
- The company has a clearer picture of what happened over the prior 18 months.
- Major discrepancies are identified, documented, and prioritized.
- Missing documentation is tracked clearly.
- Reconciliation schedules are clean, understandable, and easy to review.
- Leadership can see what is resolved, what remains open, and what decisions or records are needed.
- A path is created for ongoing accounting discipline after the cleanup project.
Longer term, success means:
- Recurring reconciliations stay current.
- Month-end close becomes cleaner and more predictable.
- Accounting documentation is organized and audit-ready.
- Financial records become easier to explain, review, and trust.
- The role grows into a reliable Staff Accountant function for the business.
Qualifications
- 2-5 years of accounting, staff accounting, bookkeeping, accounting operations, or related experience.
- Experience with accounting systems such as QuickBooks, Xero, NetSuite, Sage, or similar.
- Strong hands-on reconciliation experience required.
- Experience working through accounting cleanup, messy records, historical reconciliations, or incomplete documentation strongly preferred.
- Strong Excel skills, including formulas, lookups, pivot tables, schedules, and reconciliation workbooks.
- Understanding of general ledger activity, journal entries, accruals, AP/AR, and month-end close support.
- Retail, multi-entity, multi-location, inventory-heavy, hospitality, CPG, pharmacy, or regulated business experience is helpful.
- Bachelor’s degree in Accounting, Finance, or related field preferred, but equivalent hands-on experience will be considered.
We are looking for someone who:
- Enjoys solving detailed accounting problems.
- Can work through messy records without getting overwhelmed.
- Has strong follow-through and documentation discipline.
- Knows how to investigate discrepancies and explain what they found.
- Can separate facts from assumptions.
- Is comfortable asking for missing records and escalating unresolved issues.
- Can work independently but also communicate clearly with leadership.
- Is practical, steady, accurate, and trustworthy with sensitive financial information.
Thank you!
Pay: $80,000.00 - $85,000.00 per year
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
- Work from home
Work Location: In person
