CAMPUS SECRETARY
Job-Type: Full time
Reports to: Campus Principal
Wage/Hour Status: Non-Exempt
Duty Days Assigned: 226 days
Job Goal:
Provide secretarial and administrative services for the Campus Principal
Qualifications:
Education/Certification:
· High School Diploma or GED required
Experience:
· Two years of experience as a school secretary
· Bilingual (preferred)
Skill Requirements:
· Ability to work well with children
· Work in a variety of settings, with multiple ages and grade levels
· Adapt with patience and flexibility to frequent changes in schedules
· Collaborate professionally and communicate effectively with other staff
Performance Responsibilities:
· Receives visitors and telephone calls; screens those which can be handled without principal's help.
· Composes and types correspondence, memoranda, reports, forms, and similar materials in final form and submits to appropriate entity.
· Maintains principal's calendar, schedules meetings, and prepares materials for those meetings. Processes incoming and outgoing mail.
· Processes all office paperwork, meeting established deadlines. Establishes and maintains appropriate files and other information, searches files for information.
· Compiles, maintains, and files all reports, records and other attendance/registration documentation as described in Student Attendance Accounting Handbook and PEIMS Data Standards.
· Obtains and maintains adequate materials, supplies, and uniforms.
· Utilizes office technology and automation to complete tasks and operates office machines such as electronic typewriter, computer, calculator, fax machine, copy machines; keeps machines in operational readiness.
· Determines priorities and maintains office controls to ensure a timely accomplishment of tasks.
· Acts as campus coordinator for open enrollment.
· Coordinates staff luncheons, and assists with staff development, retirement ceremonies, and all other staff functions.
· Issues office keys and keys to secured areas as needed.
· Answers questions which require a detailed knowledge of school procedures.
· Maintain confidentiality.
· Perform other duties assigned by supervisor.
· Demonstrate behavior that is professional, ethical, and responsible.
Physical Effort and Work Environment:
· Services are generally provided within an office environment.
· Frequently required to talk or hear.
· Some movement throughout the office is generally necessary (e.g., standing, walking, stooping, bending, sitting, feeling, reaching, and/or kneeling).
· Light lifting of materials and other objects associated with an office environment is required (e.g., books, supplies, up to approximately 20 – 40 lbs.).
· This position may involve rare exposure to blood or body fluids.
· Regular attendance is required for this position.
Benefits:
· Salary (district salary schedule plus stipends for extra duties)
· Health Insurance, including major medical, dental, vision, and life.
· TRS retirement pension benefits
Job Type: Full-time
Pay: $28,476.00 - $42,636.00 per year
Work Location: In person
