Job Title: Operational Accounting Manager – Project Accounting
This position is being recruited on a confidential basis for a premier, multi-state contracting firm. Details regarding company identity, location, and specific leadership will be disclosed to qualified candidates during the initial screening process.
Responsibilities:
1. WIP & Revenue Recognition Management
- Maintain and update monthly Work in Progress (WIP) schedules, ensuring accurate percentage-of-completion accounting across all commercial electrical projects.
- Facilitate monthly WIP review meetings with Project Managers to review estimated cost at completion (EAC), cost-to-complete forecasts, and profit slippage.
- Over/Under Billing Analysis: Identify and reconcile over-billings (unearned revenue) and under-billings (unbilled receivables) monthly.
- Analyze contract variances, identifying margin fade or unexpected cost spikes in labor, materials, or subcontractor costs early.
2. Job Costing & Labor/Material Tracking
- Monitor job cost tracking across all active projects, verifying labor rates, burden allocations, material costs, equipment usage, and subcontractor pay applications.
- Reconcile purchase orders (POs) and subcontracts against project budgets to prevent cost overruns.
- Audit shop/pre-fab vs. field labor allocations and equipment/tool rental charges to ensure accurate cost coding.
3. Billings, Collections & Pay Applications
- Oversee the preparation and submission of monthly AIA progress billings (G702/G703), Schedule of Values (SOV), unit-price, and time-and-materials (T&M) billings.
- Manage conditional and unconditional lien waivers for subcontractors, vendors, and general contractors.
- Monitor project Accounts Receivable (A/R) aging and partner with Project Managers to accelerate collections on past-due retainage and progress billings.
4. Change Orders & Subcontracts
- Ensure all executed and pending Change Orders (COs) are properly logged, budgeted, and billed in the accounting system.
- Review subcontractor payment applications, ensuring compliance with insurance/SO&A requirements, prevailing wage rules (if applicable), and retainage withholdings.
5. Financial Reporting & Process Improvement
- Prepare project-level financial reports, cash flow forecasts, and project gross-margin analyses for senior leadership.
- Drive process improvements in project setup, cost coding, timecard processing integrations, and billing workflows.
- Assist in year-end audit preparations, specifically regarding project revenue, receivables, and job cost documentation.
Requirements:
- Education: Associate or Bachelor’s degree in Accounting, Finance, or a related field.
- Experience: 10 years+ of hands-on construction accounting experience.
- Software Proficiency: Advanced Microsoft Excel skills and experience with construction ERP systems like Sage, Vista, Foundation, or NetSuite. Procore and Spectrum as well.
- Industry Knowledge: Understanding of job cost principles, retainage, and construction compliance workflows.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Project Accounting: 10 years (Required)
Work Location: In person
