Keep the day moving at Refractory Services, Inc. (RSI).
We’re seeking a highly dependable, organized administrative assistant to support our CEO, office, and sales team while providing a welcoming experience for visitors, callers, and coworkers.
What You’ll Do
- Welcome visitors, manage deliveries, and answer and route multiline calls.
- Enter material and sales orders; maintain customer records, quotations, purchase orders, and sales email.
- Coordinate executive availability and arrange travel for the president and sales team.
- Prepare correspondence and manage incoming and outgoing mail.
- Enter and track invoices, route expense reports, and assist accounts payable activities.
- Handle confidential information, shifting priorities, and customer needs professionally.
- Perform notary public duties, if commissioned.
What You’ll Bring
- High school diploma or equivalent.
- 3 years of administrative, reception, and/or sales-support experience.
- Strong Microsoft 365 skills, including Excel, Outlook, and Word; database experience.
- Excellent organization, communication, customer service, judgment, and follow-through.
- Strong accuracy and attention to detail.
- Associate degree in office administration, HR, accounting, or a related field preferred.
- Combined education and experience considered.
- Strong team skills, high initiative, and very flexible to meet changing needs of the business.
Schedule
Monday–Friday, 8:00 a.m.–4:30 p.m.
Flexibility is required based on business priorities.
Why RSI?
At RSI, you’ll take on meaningful responsibilities, collaborate across the business, and help deliver a professional experience for employees, customers, and visitors. You are the face of the organization.
Ready to bring your skills to a team that values your contributions? Apply today and grow with RSI.
