We’re looking for a highly organized, proactive, and detail-oriented administrative professional to help keep our office operations running smoothly every day. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating an exceptional workplace experience for both employees and clients. Estimated salary $60-$65K, based on experience.
In this role, you’ll support daily office operations, administrative functions, team coordination, client hospitality, vendor management, event planning, and internal communications. From managing schedules and office logistics to coordinating meetings, supporting HR processes, and helping maintain our company presence on LinkedIn, this position is central to keeping everything operating efficiently.
? Responsibilities Include
• Managing front office operations and incoming communications•
- Coordinating meetings, calendars, and office events
• Maintaining office organization, supplies, and vendor relationships•
- Supporting employee onboarding/offboarding and HR coordination
- Assisting with expense reporting, transaction logs, and reconciliations
- Overseeing facility maintenance and office systems
- Coordinating client hospitality initiatives and employee celebrations
- Supporting company communications, newsletters, and LinkedIn updates
? Ideal Candidate:
- Highly organized with strong attention to detail
- Excellent communication and multitasking skills
- Comfortable managing competing priorities independently
- Professional, dependable, and solution-oriented
- Prior administrative, office management, or operations experience preferred. This is a great opportunity for someone who enjoys being the heartbeat of an organization and making a meaningful impact behind the scenes every single day.
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Ingenium Talent is a privately held Professional Search and Staffing firm. We have over 25 years of combined experience conducting searches on a national scope. We pride ourselves in quickly ascertaining business needs and delivering timely and effective solutions to our clients. In our 25 years of combined experience, we have overseen 1000s of successful searches across the country.
At Ingenium, we believe People are Everything. Our foundation is built on Integrity, a strong team-based culture, and a deep understanding of the markets we service. Our Process is Built around YOU! From the very first conversation, our team takes the time to understand your individual strengths and career aspirations. We want to get to know you and believe our team-based approach and extensive network of client relationships allow us to deliver the best opportunities possible. Put yourself on track to be where you want with your career and APPLY NOW!
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. We thank all candidates for their interest, however only those who qualify for an interview will be contacted at this time.
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