Position: Parish Business Manager/Bookkeeper
Location: Ss. John and Paul Parish, Coventry RI
Job Type: Full Time, Exempt, Salaried Position
Pay: $45,000-47,000/Yr
Work Schedule: Monday - Friday, 9am - 4pm Monday - Friday; must also attend Finance Meetings four nights a year.
BCI Check Required: Yes
I. General Description
Called to the serve the mission of the Church through the responsible administration of the Church's resources, the Business Manager is expected to support the pastor and parish finance council through effective administration of the temporal functions of a parish community. This includes most, if not all, financial activities of the parish and school; administration of the human resource function including payroll, benefits and supervision of certain parish and school staff, care and management of parish facilities and property; and communication within the parish community as well as outside of the parish.
In the Role of Parish Bookkeeper, Provides day to day fiscal and operational support to the parish and school. Under the supervision of the pastor, performs a variety of financial reports, preparing the parish and school payroll and issuing checks. Performs all of the above proficiently using computerized accounting methods and software.
II. Job Responsibilities
- In consultation with the Pastor and Finance Council, develop, implement and administer local financial policies and procedures in accordance with the "Parish Accounting & Internal Control Procedures" manual and guidelines of the diocese.
- Prepares budget, annual report, interim reports, general ledgers and other monthly reports for the Pastor and Finance Council.
- Monitors the operating budget of the Rectory, Parish Center, Church, and School, and reports regularly to the Pastor and the Finance Council as to potential problem areas.
- Manages bookkeeping functions, including but not limited to, payable and receivables and all other parish-related and school revenues and expenses.
- Oversee the management of parish operational and financial records
- Administers payment of salaries and benefits
- Ensures that all federal, state and local taxes are paid in accordance with federal, state, and local regulations. Prepares and files required federal and state employee tax forms
- Assists pastor in overseeing repairs, renovations and capital projects in accordance with diocesan policies
- Has responsibility for parish security, leasing, rental and use of parish facilities
- Directs the management of the parish office, as appropriate
- Records receipts and disbursements
- Records outstanding invoices through accounts payable function, and prepares checks in payment of such
- Reconciles cash accounts with bank statement and prepares other reconciliations as required, on a timely basis
- Prepares payroll, associated taxes and reports, or records such date in the parish accounting records from outside payroll service documents
- Maintains supporting documentation for all receipt and disbursements
- Generates financial reports from Quickbooks for the Pastor and Finance Council Meetings
- Prepares and enters the annual budget for the parish and the annual financial report for the parish (including the school and/or cemetery if applicable) by the required Diocesan due dates.
- Obtains raffle and liquor license from the town for parish and school social functions/fund raisers
- Purchases groceries and other supplies for the rectory
- Assists at times in setting up for parish events and ceremonies
- Perform other tasks as required or directed.
III. Knowledge, Skills and Abilities
- Must possess knowledge of parish policies and guidelines in relationship to diocesan policies and guidelines
- Must possess knowledge of human resource issues, including policies, procedures, selection, benefits, federal and state laws
- Must possess knowledge about safety and security issues
- Proficiency with QuickBooks accounting software is essential
- Competency using other personal computer software programs, e.g. MS office, Excel, Word, etc. is essential
- Familiarity with accounting and financial record keeping regulations related to non-profit organizations is helpful
IV. Education, Training and/or Experience:
- A Bachelors degree with a foundation in accounting is preferred. A minimum of three years of demonstrated and related experience in office management is essential
- Demonstrated supervisory experience is required
- Experience with computer technology in general, Quickbooks and MS Office software is essential.
- Special Requirements (if applicable):
- Must be able to attend meetings relative to the role, as necessary, during evenings and weekends
- This position may be assigned other special temporary duties as determined by the pastor to meet the changing requirements of the parish community
- Minimum of 3 years' experience performing classic bookkeeping duties in either a for-profit or non-profit work environment
- Formal coursework in bookkeeping and/or accounting is necessary
- Must be capable of meeting diocesan/ parish guidelines pertaining to the recording of receipts and disbursements, reconciliation or parish accounting records and reparation of the parish budget, annual financial report and reports for Finance Council meetings
- Must attend parish Finance Council meetings
- Must become familiar with Diocesan administrative Policies Manual
V. Reporting Relationships:
This position reports to: Pastor
