Job Summary
We are seeking an energetic and detail-oriented Office Administrator to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, Scan Tax Files., bookkeeping, and provide exceptional administrative support to ensure smooth daily operations. Your positive attitude and organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.
Duties
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and timeliness
- Maintain organized filing systems, data entry records, and document proofreading to ensure information accuracy
- Support office management tasks such as calendar management, appointment scheduling, and personal assistant duties
- Assist with bookkeeping tasks using QuickBooks or similar software to support basic financial record-keeping
- Perform clerical duties including typing reports, organizing files, and supporting customer service initiatives to enhance client satisfaction
Skills
- Proven experience in front desk operations and office management with excellent organizational skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Exceptional communication skills with a focus on phone etiquette and customer support experience
- Ability to multitask efficiently while maintaining attention to detail in data entry, proofreading, and filing tasks
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Experience with QuickBooks or bookkeeping software is a plus for supporting financial tasks
- Demonstrated time management skills with the ability to prioritize tasks in a fast-paced environment
Join our team as a Secretary/Receptionist where your enthusiasm and professionalism will make a meaningful difference every day! This paid role offers valuable experience in office administration while fostering growth in a supportive environment.
Pay: $16.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Retirement plan
Work Location: In person
