NATURE OF WORK
This position is a civilian role within the Police Department that provides a variety of professional, technical, management and administrative support to the Department, management staff and departmental personnel. This position assists with overall departmental workflow and process improvement including handling of confidential materials, analysis of data, generation and presentation of reports, standard operating procedures, correspondence, and maintaining positive public relations with the public and within the organization. This position routinely handles highly sensitive and/or confidential information. The Management Analyst will perform skilled research and analysis tasks as well as complete special projects and other related duties as assigned. This position requires a high level of discretion and the ability to work under minimal supervision.
SUPERVISION
Work is performed under the general direction of Police Department management. This will include, Chief of Police, Assistant Chief of Police or person designated by the Chief of Police. The incumbent will perform standard and routine work assignments, within established policies and procedures. The Management Analyst position operates at the same classification level as other analysts but can work under the guidance of a more senior Management Analyst who provides mentorship, oversight, and strategic direction. The incumbent can receive functional guidance from a senior-level peer, and collaborates closely to ensure consistency, quality, adherence to departmental standards, and goals. Unusual problems which may require exceptions are referred to by the supervisor; receives detailed instructions on new projects and assignments.
PUBLIC CONTACT
This position will interact with the public, residents, elected officials, supervisory personnel, internal employees and/or others within and outside the organization in a courteous and professional manner.
(Specific assignment will include some or all of the following):
Performs professional technical, analytical, and administrative duties in support of Police Administration including coordinating police records management process, grant application preparation and administration, special projects, and other duties as assigned.
- Oversees the day-to-day administration of the department’s records functions to include records management, Freedom of Information Act (FOIA) requests, subpoenas, parking and traffic citations, and litigation.
- Collects and analyzes a variety of geographic or social information in support of crime analysis activities. Utilizes sources from various calls for services, demographic, and other related data to display information analysis to police administrators and City officials.
- Assists in administering a variety of police tracking and records management systems.
- Assists in generating and preparing local, state, and federally mandated Uniform Crime and Arrest Reports. Assists in developing year-end statistical reports for police administrators.
- Coordinates and compiles departmental or divisional performance measures, performs trend analyses, generates monthly and other statistical progress reports.
- Collects, analyzes, prepares and disseminates information related to department’s activity to departments, public, outside agencies and citizens. Collects and submits statistical information to required agencies or those requesting such information.
- Coordinates the request for reports from internal departments and outside agencies. Assists in the research, analysis and preparation of departmental reports. Disseminates information as requested.
- Administers, writes, and prepares assigned grants. Serves as a liaison between assignment and grantors.
- Composes correspondence and/or proofread documents that may contain sensitive personnel information.
- Process Freedom of Information Act requests made to the Department by coordinating with City Clerk’s Office, communicating with requesters, researching records and preparing responses.
- Assist leadership with compilation reports upon request and prepare written reports as needed.
PHYSICAL REQUIREMENTS OF WORK
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand;walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climbor balance; stoop kneel, crouch, or crawl and taste or smell.
The employee must occasionally lift and/or move more than 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The employee must occasionally lift and/or move more than 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employeeencounters while performing the essential functions of this job.
Ability to:
- Provide analytical, administrative, and technical support to the Police Department.
- Focus on research, data analysis, policy development, and operational efficiency.
- Work independently and collaboratively to support law enforcement initiatives, and improve departmental performance
- Ensure compliance with applicable laws and regulations.
- Maintain complete and accurate records.
- Maintain keen attention to detail, in all facets related to duties of this position.
- Use computerized evidence software/programs and related equipment.
- Complete Freedom of Information Act training and receive credentials.
- Communicate (verbally and in writing) effectively with others, both within and outside the Department. Ability to establish and maintain good working relationships with a variety of public
and private agencies.
- Understand best practices in the law enforcement industry pertaining to the cataloging and storage of evidence/property.
Experience and Training:
- Preferred candidates with 5 years of law enforcement field experience.
Education:
- Requires high school diploma or GED
License or Certificate
- Possession of, or ability to obtain and maintain the appropriate certification required for specialized assignments related to this position.
TOOLS AND EQUIPMENT USED
- Phone, computer including word processing software and email systems; copy machine; fax machine; calculator.
DISCLAIMER:
The City of North Chicago is an equal opportunity employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, military or veteran status, disability or any other status protected by law.
This job description describes a general category of jobs. In order to meet the needs of City government or its departments, employees may be assigned other duties, in addition to or in lieu of any of those described and duties are subject to change as requirements of the job change.
The omission of a duty does not exclude it from the position if the duty is similar, related or a logical expectation for an individual to performs part of the job responsibilities or if necessary to assist the city to provide services to the public under changed or unusual circumstances.
