Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role involves providing exceptional administrative support across various functions, ensuring smooth office operations, and delivering outstanding customer service. The ideal candidate will be proactive, detail-oriented, possess excellent communication skills, and be technically proficient. Your energy and enthusiasm will help foster a productive and welcoming environment, making a positive impact on daily business activities. This position offers an exciting opportunity to develop your office management skills while supporting a collaborative team.
Duties
- Bilingual abilities (English and Spanish) are required to serve diverse client needs effectively.
- Operate multi-line phone systems efficiently, handling inquiries and routing calls with excellent phone etiquette.
- Manage administrative desk responsibilities.
- Assist with calendar management, scheduling appointments, meetings, and coordinating events.
- Perform data entry tasks using Microsoft Office, Cerenade by eimmigration, and QuickBooks to maintain accurate records and financial documentation
- Organize and file documents systematically to ensure easy retrieval and compliance with company policies.
- Provide customer support through courteous communication, addressing inquiries promptly and professionally.
- Proven office experience or clerical background demonstrating strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience in customer service roles or as a medical/dental receptionist is advantageous for understanding client interactions
- Strong typing skills with high accuracy for data entry and document proofreading
- Demonstrated ability to manage multiple tasks efficiently using excellent time management skills
- Greeting visitors and directing them appropriately with professionalism and warmth
- We value energetic individuals who thrive in fast-paced environments and are eager to support our team’s success through exceptional organizational skills.
Pay: $16.00 - $19.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
