Job Summary
Caucasus Auto Import is seeking a highly organized and detail-oriented Export Documentation Specialist to support our vehicle export and logistics operations. This position plays a critical role in maintaining accurate records, preparing shipping documentation, coordinating customs-related paperwork, and ensuring compliance with company procedures and regulatory requirements.
The ideal candidate will possess strong administrative skills, excellent attention to detail, and the ability to perform effectively in a fast-paced environment with strict deadlines.
Key Responsibilities
- Verify Vehicle Identification Numbers (VINs) against vehicle titles, shipping documents, and internal systems to ensure accuracy.
- Review, organize, file, and maintain vehicle titles, Bills of Lading, customs documents, and other shipping-related records.
- Prepare and organize documentation required for customs clearance and export procedures.
- Coordinate and maintain shipping documentation for domestic and international vehicle shipments.
- Create and process Shipping Instructions (SI) for ocean carriers and logistics providers.
- Assist with AES (Automated Export System) filings and ensure compliance with U.S. export regulations.
- Enter, update, and maintain accurate information across multiple software platforms, databases, and spreadsheets.
- Track documentation status and follow up on missing or incomplete paperwork.
- Support inventory reconciliation by matching physical documentation with system records.
- Communicate with carriers, customs brokers, ports, warehouses, and internal departments regarding documentation requirements.
- Ensure all records are maintained in accordance with company policies and regulatory requirements.
- Assist with general office administration and other duties as assigned.
Qualifications
- High school diploma or equivalent required.
- Minimum beginner-level proficiency in Microsoft Office Suite, including Microsoft Excel, Word, and Outlook.
- Ability to perform data entry, maintain spreadsheets, organize electronic records, and prepare business correspondence using Microsoft Office applications.
- Strong organizational skills and attention to detail.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to handle confidential and sensitive information professionally.
- Ability to work independently and as part of a team.
- Ability to work effectively under pressure while maintaining a high level of accuracy.
Preferred Qualifications
- Previous experience in vehicle export, freight forwarding, logistics, shipping, customs brokerage, or transportation industries.
- Prior experience working for an Auto Export company will be considered a significant advantage.
- Knowledge of ocean shipping documentation, Bills of Lading, AES filings, and export procedures is preferred.
- Russian language proficiency will be considered a strong advantage.
- Experience with inventory management systems, transportation management systems (TMS), or logistics software is a plus.
Work Environment
- Fast-paced warehouse office environment.
- Daily interaction with shipping, logistics, and warehouse operations personnel.
- Ability to manage multiple priorities and meet time-sensitive deadlines.
- Occasional overtime may be required based on operational needs.
What We Offer
- Competitive compensation.
- Career growth opportunities within a rapidly growing international logistics company.
- Professional and supportive work environment.
- Hands-on experience in international vehicle export and logistics operations.
Equal Opportunity Employer
Caucasus Auto Import is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Pay: $20.00 - $23.00 per hour
Experience:
- Vehicle export: 1 year (Required)
Ability to Commute:
- Savannah, GA 31415 (Required)
Work Location: In person
