JOB DESCRIPTION
POSITION: Call Center Representative I
SUPERVISOR: Team Supervisor
STATUS: Non-Exempt
SUMMARY: This position is responsible for providing high quality customer service by receiving incoming calls, answering questions, solving problems, and providing program information to clients.
SUPERVISION RECEIVED AND EXERCISED: Operates under the direct general supervision of a Supervisor. The Call Center Representative exercises no supervision over other employees.
ESSENTIAL DUITES AND RESPONSIBILITES:
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required.
-
Handle all customer contacts by phone accurately and professionally.
-
Respond to all the customer’s inquiries and probe accordingly as to provide a first contact resolution.
-
Inform and educate participants on various program process, and timelines.
-
Research required information using available resources and knowledge.
-
Accurately and thoroughly record call log notations in the system of record.
-
Educate participants on program requirements and family obligations.
-
Inform participants of changes to housing assistance payment and tenant rent calculation.
-
Communicate concerns between owners, tenants, and the Public Housing Authority (PHA) through account notations.
-
Defuse and deescalate irate customers as to ensure great customer experience.
-
Verify and update customer information.
-
Identify and escalate priority issues.
-
Perform data entry into SharePoint, and PHA business system.
-
Provide excellent customer service to participants, landlords, co-workers, clients, and vendors.
-
Ensure regular attendance and punctuality.
-
Obtain certification in Housing Choice Voucher Basics
-
Perform other duties as assigned.
DESIRED QUALIFICATIONS:
-
High School Diploma is required.
-
Education equivalent to a two-year degree from a regionally accredited institution in Public Administration, Social Science, or a closely related field preferred; Alternatively, a minimum of two years of progressively responsible work.
-
Experience for a public agency, or related work in the social service or community service is preferred.
-
Ability to apply regulations pertaining to the program.
-
Ability to communicate effectively both orally and in writing is required.
-
Excellent interpersonal skills necessary for conducting HCVP Participant interviews is required.
-
Strong computer and organizational skills required to prioritize tasks and demands and consistently deliver work product on time is required.
