Description:
Position Summary
The A&R Operations Coordinator supports the EVP, Content Operations & Partnerships in overseeing the administrative and operational flow of A&R projects. This role ensures that recording sessions, deliverables, and project documentation are executed smoothly and on schedule. While this position provides some crossover support to the A&R team, it is not a creative scouting role; instead, it focuses on process, organization, and execution. The ideal candidate is detail-oriented, highly organized, and eager to gain experience at the intersection of music operations and A&R.
Key Responsibilities
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Coordinate logistics for recording sessions, mastering, and related project activities.
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Track A&R deliverables, submissions, demos, and release timelines in databases and trackers.
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Support project documentation, including contracts, invoices, clearances, and budgets in coordination with legal and finance teams.
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Assist with the organization and delivery of final masters, label copy, and metadata to production.
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Prepare decks, briefs, and meeting materials for the EVP and senior A&R leadership.
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Coordinate listening sessions, showcases, and internal A&R-related events.
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Communicate with artists, managers, producers, and internal teams to ensure timely information flow.
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Maintain accurate record-keeping and confidentiality of all sensitive project information.
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Provide administrative support to the EVP as needed (scheduling, expense reporting, travel logistics).
Requirements:
Qualifications
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2+ years of experience in A&R administration, content operations, or entertainment administration.
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Strong organizational and multitasking skills with exceptional attention to detail.
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Excellent written and verbal communication skills.
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Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Motion, Trello).
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Basic understanding of music industry structures (labels, publishing, management, PROs).
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Ability to thrive in a fast-paced, startup-like environment with shifting priorities.
Preferred Qualities
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Passion for music and interest in the operational side of A&R.
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Solutions-oriented with the ability to anticipate project needs.
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Highly collaborative and comfortable working across multiple departments.
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Professionalism, discretion, and sound judgment when handling confidential materials.
