TARGET CLOSE DATE:
09/04/2026
PAY GRADE:
Grade 28
TYPE:
Full time
JOB SUMMARY:
Principal Administrative Analysts play an important role in keeping the Finance department running efficiently and effectively. This fast-paced position combines administrative operations, human resources, reporting, communication, and team leadership. If you enjoy managing multiple priorities, solving problems, and working with people, this may be the opportunity for you.
In this role, you will support department operations by maintaining records, preparing purchase orders and requisitions, developing training materials, compiling reports, and preparing correspondence for internal and external audiences. Success requires strong organization, communication, and attention to detail.
As a supervisor, you will lead and develop staff by participating in hiring decisions, assigning and reviewing work, conducting performance appraisals, and providing feedback and guidance.
This is more than an administrative role, it is an opportunity to contribute to department operations, support employees, and help the organization achieve its goals.
COMPENSATION & BENEFITS:
Jefferson County provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below:
$74,068 - $114,899
MINIMUM QUALIFICATIONS:
The following are job-related qualifications that are required for employment consideration for this position:
Experience researching and monitoring budget (e.g., forecasting revenues, tracking expenditures).
Experience implementing and monitoring new projects, programs, policies, or initiatives to ensure departmental compliance with codes, laws, or standards.
Experience working in a lead or supervisory capacity (e.g., training, scheduling, assigning and reviewing work of coworkers or staff).
Experience conducting research, including collecting data, tracking, analyzing, and interpreting data (e.g., tracking project data, processing payroll).
Experience writing reports that outline or summarize proposals, research, projects, etc., including providing outcomes and recommendations (e.g., grant applications, community improvement plans, policy analysis and/or development).
TARGETED QUALIFICATIONS:
The following are job-related qualifications deemed desirable by Jefferson County. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection process.
Experience providing direct administrative or operational support to an executive leader, department head, or other senior-level decision-maker.
Experience implementing changes that improve efficiency, compliance, or operations.
Experience developing a large scale departmental/organizational budget.
TYPICAL JOB DUTIES:
Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.
Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.
Manages various projects as they relate to assigned work area.
Supports department/jurisdiction by composing correspondences, producing reports, updating procedural manuals, creating forms, maintaining and updating files, attending trainings, maintaining records, and implementing and monitoring new programs.
Collaborates and communicates with various individuals, merit system employees, department heads, and elected officials by sending and responding to correspondence, attending meetings, making presentations, and working with other internal departments.
Initiates, writes, implements, monitors, and reports on grants following Federal, State, Local, and grant guidelines.
Produces training and/or presentation materials, distributes materials, and/or delivers training/presentations.
Prepares for and attends City Council and Board Meetings.
Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.
PHYSICAL DEMANDS:
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may involve occasional light lifting of items or objects weighing up to 25 lbs.
WORK ENVIRONMENT:
Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.
EEO STATEMENT:
The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.
ACCOMMODATION:
To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at [email protected] or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.
NOTE:
This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.
DISCLAIMER:
This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.
