Duties & Responsibilities:
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Follow proper accounting procedures to reach financial objectives.
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Monitor and analyze financial accounting data and create financial reports based on data analysis.
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Establishing and enforcing proper accounting methods, policies, and principles.
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Evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency.
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Overseeing daily activities of accounting department and ensuring month-end, and year-end reports are completed accurately and on time.
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Ensuring that all accounting processes align with GAAP and current financial legislation.
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Assist auditors with year-end financial audit.
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Cash Receipts, apply customer checks & ACH to open invoices indicated on the remittance advice, and book advance payment (deposits) as unapplied thru AR module.
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Cash Disbursements, transfer of funds within bank accounts, perform weekly check runs to ensure vendors are paid on time, and book ach vendor payments thru AP module.
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Sales Packet Review (review AR invoices to check for missing documents).
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Review invoices entered by AP personnel, clarify any questionable invoice items & prices, post invoices into AP module, and pay outstanding invoices on time.
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Review vendor & service providers agreements, setup new vendor in IQMS, and review AP aging.
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Review credit card statements against receipts and record it thru AP module.
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Review orders & invoices created by customer service personnel, setup new customer in IQMS, review AR aging, and make call for collections on past due invoices.
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Prepare a commission report to calculate percentage sales based on customer payments.
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Quarterly file California sales & use tax returns, yearly file business license permits, property tax returns, and US Census Bureau Reporting.
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Prepare agenda for weekly meetings, periodically back-up or assist Customer Service, Accounts Payable and Purchasing Manager.
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Perform any other assignments CEO
Required Knowledge, Skills, & Abilities:
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High School Diploma
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Associate degree preferable (Accounting Courses +)
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Intermediate Microsoft office skills including Excel & Word.
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Excellent interpersonal, written & oral communication.
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3 to 5 years of AR & AP job experience including 2 years of supervisor experience.
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IQMS will be plus but not required.
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The ability to work independently and to collaborate with others.
Physical Requirements:
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Sit for long period of time, and ability to work at a computer workstation
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Ability to move around an office environment and on the production floor.
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Lift up to 20-25 pounds.
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Must be able to talk, Listen, and speak clearly on telephone.
Benefits:
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Medical, Dental, Vision, 401K with company match, Life Insurance, PTO, and Holiday Pay.
