The AP Specialist will manage the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, payments, and expense reports. Your expertise will support our commitment to financial compliance, data integrity, and operational efficiency. This position offers an exciting opportunity to work with cutting-edge financial software and systems while maintaining the highest standards of confidentiality and accuracy.
Duties
- Process and verify a high volume of invoices using various financial software such as Workday, SAP, or Oracle, ensuring adherence to company policies and GAAP standards.
- Reconcile accounts payable transactions regularly to maintain accurate general ledger records and support account reconciliation efforts.
- Manage invoice processing workflows efficiently through accounts payable automation tools like Paychex, ADP, or Kronos to streamline operations.
- Prepare journal entries related to accounts payable activities, including debits & credits, with precision using Excel formulas like VLOOKUP and advanced spreadsheet techniques.
- Conduct thorough analysis of accounts payable data to identify discrepancies, resolve issues promptly, and ensure compliance with SOX controls and internal audit requirements.
- Maintain meticulous records of all transactions involving confidential information while adhering to data entry protocols and financial compliance standards.
- Collaborate with internal teams such as HRIS or payroll departments for seamless integration of vendor payments and employee expense reimbursements.
Skills
- Extensive experience with accounting systems such as QuickBooks, Sage, PeopleSoft, or UltiPro coupled with proficiency in Microsoft Office applications.
- Strong understanding of GAAP principles, double entry bookkeeping, and technical accounting concepts related to accounts payable processes.
- Proven ability in Excel data analysis, including creating complex spreadsheets with formulas like VLOOKUP and utilizing the 10 key typing skill for efficient data entry.
- Familiarity with financial software such as Ceridian or Quicken for managing accounts receivable management and invoice processing workflows.
- Knowledge of accounts payable automation tools like Workday or Paychex along with experience in handling financial compliance audits under SOX guidelines.
- Excellent analysis skills for account reconciliation, journal entries, and general ledger accounting tasks that support corporate financial reporting.
- Ability to handle sensitive information discreetly while maintaining accuracy in high-volume transaction environments.
Pay: $30.00 - $31.00 per hour
Work Location: In person
