A well-established community-based organization in Queens is seeking an organized, proactive, and personable Office Manager to oversee the day-to-day administrative operations of the school and support its leadership team. This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes pride in keeping an organization running efficiently. The ideal candidate is detail-oriented, resourceful, and possesses strong interpersonal and organizational skills.
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Provide administrative and executive support to the Executive Director and school leadership team
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Answer phones, respond to emails, and manage general office correspondence
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Coordinate meetings, school tours, and building usage schedules
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Create and maintain organized filing systems and office records
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Process incoming and outgoing mail
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Issue and track building keys
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Order office and school supplies
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Oversee day-to-day building maintenance and coordinate maintenance staff and security personnel
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Welcome and assist students, parents, staff, visitors, and community members
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Monitor visitor procedures and maintain building security protocols
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Collaborate with leadership on emergency preparedness and building safety procedures
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Assist with bookkeeping, invoicing, and collections
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Prepare and submit government grant applications and NYC contract documentation, including Department of Education transportation and meal funding programs
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Provide cross-functional administrative support as needed
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Perform other duties as assigned
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Previous office management or administrative experience preferred
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Excellent verbal and written communication skills
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Strong organizational and time management abilities
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Exceptional attention to detail
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Friendly, professional, and customer-service oriented
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Ability to multitask in a fast-paced environment
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Proficient in Microsoft Office and Google Workspace
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Bookkeeping or accounting knowledge is a plus
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Experience working in a school or nonprofit environment is a plus
Hours: 8 a.m. - 5 p.m. Mondays - Fridays
Salary: 55K-68K
