Administrative Assistant / Secretary
Upstate Steel Buildings is looking for a reliable, organized, and motivated Administrative Assistant / Secretary to join our growing steel building company.
This is a hands-on position for someone who can stay organized, communicate professionally with customers and employees, and keep up with multiple projects at the same time.
Responsibilities
- Answer phone calls, texts, and emails from customers
- Follow up with new and existing customers
- Schedule installations, deliveries, and appointments
- Prepare quotes, invoices, contracts, and other customer documents
- Enter and organize customer and project information
- Track deposits, payments, and outstanding paperwork
- Communicate with suppliers regarding material orders
- Coordinate with installation crews and customers
- Keep project files and office paperwork organized
- Assist with daily office operations
- Help prepare PDFs, flyers, and other business documents
- Update customers on project status and scheduling
- Handle confidential company and customer information professionally
Qualifications
- Previous administrative, secretary, office, or customer service experience preferred
- Strong communication and organizational skills
- Comfortable using computers, email, Microsoft Office, Google Workspace, and online platforms
- Able to learn new software and systems quickly
- Strong attention to detail
- Able to multitask and prioritize
- Reliable, punctual, and professional
- Able to work independently and take initiative
- Construction or contracting experience is a plus
- Bilingual English/Spanish is a plus
Ideal Candidate
We are looking for someone who is organized, dependable, proactive, and takes ownership of their work. The right person should be comfortable in a fast-paced business environment and able to communicate clearly with customers, suppliers, and crews.
This position has the opportunity to grow into a larger administrative or office management role as the company continues to expand.
Pay: $22–$26 per hour, based on experience.
If you are organized, motivated, and looking for an opportunity to grow with a growing company, we would like to hear from you.
Pay: $22.00 - $26.00 per hour
Work Location: In person
