Job Summary
We are seeking a highly organized and proactive General Administrative Assistant to join our US team. This role supports key business functions across finance, procurement, Sales and general administration. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
Finance & Payroll Support
- Provide Payroll Administration support including onboarding new starters, collecting required payroll data, and coordinating with the Group HR team and payroll providers
- Assist with benefits administration, including medical benefits enrolment/changes and employee inquiries
- Ensure ID verification and Right-to-Work documentation is compliant and securely maintained
- Assist the Finance Director in preparing financial reports, expense tracking, and data entry as required
Administration & Operations
- General administrative duties such as filing, organizing records, and maintaining internal systems
- Provide professional customer and employee support, responding to phone and email inquiries
- Act as the first point of contact for incoming calls and visitors
- Schedule and attend onsite meetings, prepare meeting materials, and take minutes when needed
- Facilities administration, including coordination of office services, maintenance requests, and vendors
- Support purchasing activities: office supplies, equipment, and site-related materials
HR Coordination
- Work closely with the Group HR team to support U.S. employee relations matters, onboarding and offboarding processes, and HR compliance.
- Maintain confidentiality and handle sensitive employee data with care
Requirements
- 2–4 years of experience in administration, finance support, or payroll coordination
- Knowledge of accounts payable/receivable processes and basic finance principles
- Strong proficiency in Microsoft Office (Excel required; ERP/accounting software preferred)
- Excellent organizational, time-management, and communication skills
- Ability to work independently and proactively in a multi-functional role
- Strong attention to detail and accuracy
- Personable and professional
- Good interpersonal skills
- Can-do attitude
- Willing to listen, learn and improve
- Team player
- Display adaptability and flexibility to learn new tasks as required by the needs of the business.
- Prioritise and manage time effectively
This role supports key business functions across finance, payroll, procurement, Sales and general administration.
Job Type: Part-time
Pay: Up to $20,000.00 per year
Benefits:
- Flexible spending account
- Health savings account
Application Question(s):
- Do you have knowledge of accounts payable/receivable processes and basic finance principles?
- Do you have payroll experience?
- Do you have basic HR experience?
Experience:
- in administration, finance support, or payroll coordination: 3 years (Required)
Language:
Ability to Commute:
- Edison, NJ 08817 (Required)
Work Location: In person
