Job Summary
We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy medical office. This vital role combines administrative excellence with healthcare management expertise, ensuring smooth clinic functioning, compliance with health regulations, and exceptional patient service. The ideal candidate will bring a proactive approach, strong leadership skills, and comprehensive experience in medical office management to foster an efficient, compliant, and patient-centered environment. This paid position offers an exciting opportunity to lead a dedicated healthcare team and contribute to high-quality patient care.
Responsibilities
- Manage daily clinic operations, including scheduling, patient flow, and staff coordination to ensure seamless service delivery
- Oversee medical administrative support functions such as medical records management, billing, coding, and documentation in compliance with HIPAA and other health regulation policies
- Supervise healthcare staff including nursing personnel, administrative team, and clinical support staff; foster a positive team environment through effective communication and leadership
- Utilize EMR (Electronic Medical Records) systems such as ECW and other EHR (Electronic Health Records) platforms for accurate patient data entry and management
- Monitor fiscal activities including budgeting, financial management, medical billing processes, and resource allocation to optimize practice efficiency
- Ensure compliance with healthcare regulations like JCAHO standards, HIPAA privacy rules, and utilization management policies
- Coordinate human resources functions including hiring, training, performance evaluations, and staff development initiatives
Requirements
- Proven experience in medical office management or healthcare practice management within clinical settings such as dental offices or hospitals
- Strong knowledge of healthcare regulations including HIPAA privacy standards and health policy compliance
- Extensive experience with EMR/EHR systems such as ECW proficiency in Microsoft Office suite for reporting and communication purposes
- Demonstrated supervisory experience managing healthcare teams in fast-paced environments with excellent managerial communication skills
- Familiarity with medical terminology, medical billing procedures, and patient management software
- Ability to handle fiscal responsibilities including budgeting, financial management, and managed care processes
- Acute care or hospital experience is highly desirable; knowledge of JCAHO standards is a plus
- Excellent organizational skills with the ability to multitask effectively while maintaining attention to detail in a busy clinic setting
Join us in leading a vibrant healthcare environment where your expertise will directly impact patient outcomes and operational excellence. We are committed to supporting your professional growth while fostering a collaborative team dedicated to delivering outstanding healthcare services.
Pay: $25.41 - $30.60 per hour
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Work Location: In person
