Job Title
Part-Time Medical Receptionist / Administrative Assistant at a natural health consultation practice in Red Bank, NJ
Job Description
We are seeking a reliable, professional, and highly computer-proficient receptionist/administrative assistant to support our small natural health practice.
This role is responsible for helping the office run smoothly through client communication, scheduling, electronic record management, and routine administrative support.
Our practice uses multiple online platforms, electronic systems, and web-based tools throughout the day, so strong computer fluency and the ability to learn and move efficiently between different systems are essential for this position.
The position is currently approximately 15-20 hours per week. As the practice grows, there may be an opportunity for additional hours, potentially up to full-time. Applicants do not need to be seeking full-time employment to be considered.
Responsibilities
- Greet and assist clients in person and by phone in a professional, welcoming manner.
- Answer incoming calls and emails and respond to routine client questions or route them appropriately.
- Schedule and manage appointments for new and existing clients using our electronic health record (EHR) system.
- Navigate multiple online platforms and administrative systems throughout the workday.
- Upload laboratory results, faxes, forms, and other documents into client charts accurately and promptly.
- Maintain strict confidentiality and appropriate handling of protected health information (HIPAA).
- Collect payments and accurately record transactions as required.
- Assist with laboratory and supplement-related administrative tasks.
- Monitor, record, and assist with ordering and inventory.
- Maintain an organized office environment.
- Complete routine administrative tasks and assist with additional office projects as needed.
- Assist with basic marketing and social media tasks, including creating and scheduling posts, updating simple graphics/templates, and helping promote practice events, services, and educational content.
Position Details
- Approximately 15-20 hours/week to start
- Potential for additional hours as the practice grows
- Part-time applicants are welcome and are not required to eventually transition to full-time
- Consistent weekly availability is required
- In-person position in Red Bank, NJ
- No remote work
Required
- Previous receptionist, administrative assistant, or similar professional experience
- Strong computer fluency and comfort working across multiple websites, programs, and online systems
- Ability to learn new software and digital workflows quickly
- Experience answering phones in a professional environment
- Strong written and verbal communication skills
- Ability to work efficiently and independently
- Strong organizational and multitasking skills
- Excellent attention to detail and accuracy
- Dependability and consistent attendance
- Professional demeanor and business-casual attire
Preferred
- Medical administrative or medical receptionist experience
- Familiarity with medical terminology
- Experience using an EHR/EMR system
- Experience working in a healthcare or wellness office
- Interest in holistic or integrative health
- Experience with social media, Canva, or basic digital marketing tasks.
Education
High school diploma or GED required.
To Apply
Please submit:
- Resume or CV
- Brief cover letter explaining your interest in the position
Please note that additional hours are not guaranteed, and interest in future full-time employment is not required for consideration.
Pay: From $18.00 per hour
Expected hours: 15.0 – 20.0 per week
Work Location: In person
