POSITION TITLE: Emergency Preparedness Coordinator
CLASSIFICATION: Non-Exempt
REPORTS TO: Executive Director/Program Manager
JOB SUMMARY
In coordination with the Executive Director, responsible for the coordination, education, and implementation of emergency preparedness standards and plans for all Emergency Preparedness programs including the Disability Disaster Access & Resources Center (DDAR) and the Access and Functional Needs (AFN) communities within RIL’s catchment area. Coordinate emergency preparedness education and exercises with consumers and local stakeholders to ensure an organized response during and after emergencies or disasters. Responsibilities include the integration of safety and other relevant regulations, and oversight of incident and event response.
SPECIFIC DUTIES AND RESPONSIBILITIES
CONSUMER SERVICES
- Know each county’s alert and notification systems and procedures, and ensure appropriate staff is educated on this as well.
- Provide necessary project management and support for all related emergency preparedness sub-committee work related to older adults and people with disabilities.
- Coordinate the use and routine testing of all disaster-related equipment.
- Identify and maintain contact information for community response partners and identify how RIL’s consumers and the DDAR/AFN community will be notified of an emergency/ crisis situation.
- Administer RIL’s Public Safety Power Shut Off response including back-up battery loan program by screening, administering distribution of batteries, and tracking battery loans.
- Develop and administer community education campaigns for disaster preparedness.
- Work with individual consumers to develop personal preparedness plans.
- Participate in training and exercises to practice/ test emergency plans with community partners or statewide exercises.
- Develop and prepare reports that fulfill grant contract requirements as outlined by each specific funding stream.
- Assisting consumers in submitting Medical Baseline Allowance applications to the Electricity Provider for eligibility determination.
- Ability to arrange travel to remote areas as needed.
- Availability to work evenings and weekends as needed.
- Ability to lift up to 50 lbs.
FILE MAINTENANCE, DATA COLLECTION, AND REPORTING
- Creates and maintains confidential files on consumers who request ongoing services, completes intake assignment, prepares case notes, documents services requested and services provided, completes, periodic statistical data collection forms, and completes other paperwork and reports as required.
- Maintains monthly follow-up contact, which is appropriately documented, with all consumers who have files that are open.
- Keeps a daily log and prepares monthly and quarterly statistical and narrative information/reports in an accurate and timely fashion as required by the agency and/or funding sources.
ADDITIONAL DUTIES AND RESPONSIBILITIES
- Follow RIL Policies & Procedures.
- Maintain practices that protect the safety and health of Consumers and Co-Workers.
- Demonstrate advanced knowledge and sensitivity engaging with diverse disability groups including but not limited to: Deaf/Hard of Hearing; Mental Health; Cognitive and Developmental Disabilities; Blind/Low-vision; Physical Disabilities; and Learning Disabilities.
- Interact with co-workers regarding independent living issues and provide coverage when co-workers are absent.
- Convey the independent living philosophy and principles of consumer control, equal access, and equal opportunity throughout delivery of services.
- Demonstrate a commitment to the vision, mission, and management philosophy of RIL.
- Participate in developing and sustaining a healthy organizational culture based on safety, mutual regard, and open communication.
SKILLS AND REQUIREMENTS
QUALIFICATIONS/REQUIREMENTS
The requirements listed below are representative of the experience, knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.
EXPERIENCE/KNOWLEDGE
- Experience in disability or emergency management, safety and/or regulatory compliance fields preferred.
- Experience in program coordination preferred.
- Analytical skills necessary in order to evaluate and make recommendations regarding emergency management issues.
- Ability to design lesson plans, coordinate courses, and assist/ conduct realistic simulated training.
- Ability to articulate complex concepts both orally and in writing, but also translate those complex concepts into plain language as well.
- Familiarity with healthcare emergency preparedness, including security, safety, HAZMAT, OSHA, NIMS, FEMA, HICS, HVA, and CMS preferred.
- Familiarity with Personal Preparedness Program capabilities and understand emergency preparedness local / regional response activities is preferred.
- Experience and knowledge in communicating with people with disabilities is preferred.
- Demonstrates skills and experience in:
- Promoting an understanding of disability concerns to diverse audiences.
- Communication with persons of diverse backgrounds and communication styles.
- Informal instruction, coaching, or tutoring.
- Statistical data collection and reporting.
- General office procedures and office equipment.
- Organization, time management, and prioritization.
- Working independently and as part of a team.
APTITUDES AND TEMPERAMENTS
- Ability to clearly present, in English, information and ideas both orally and in writing, and to understand and retain information and ideas presented orally and/or in writing.
- Ability to protect the confidentiality of consumer information.
- Sensitivity to issues concerning diverse cultures.
- Ability to establish and maintain friendly and professional working relationships with consumers and family members, the general public, and agency personnel in both group and individual interactions.
- Ability to take initiative and, after completion of initial training, ability to work away from the office and with limited direct supervision.
WORKING CONDITIONS
The emotional effort varies, but can be challenging. Occasionally there are short deadlines and periods of high activity/demand. The position requires interacting with persons with a variety of disabilities, methods of communication, and behaviors.
JOB SETTING
The office is fully accessible, with restroom facilities, and can be reached by public transportation.
There will be periods of time spent working in the office, attending meetings away from the office, and at events and other activities throughout Sacramento and surrounding areas.
PHYSICAL DEMANDS
Within the office the job is primarily sitting with some movement required to the file cabinets, copiers, fax machine, and answering of the phones. Some consumer appointments, meetings, workshops, outreaches, and events are conducted outside the office and Sacramento County. The ability to lift batteries weighing 50 pounds.
EQUAL OPPORTUNITY EMPLOYER
RIL is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. RIL’s policy prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. All such discrimination is unlawful.
RIL is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in RIL’s operations and prohibits unlawful discrimination by any employee of RIL, including supervisors and coworkers.
RIL is an Equal Opportunity Employer. You are encouraged to apply regardless of your race, color, national origin, ancestry, sex, gender identity, marital status, religious creed, medical/physical/mental circumstance, sexual orientation, Veteran status or age.
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