Job Functions: Perform the executive assistant duties that include office
Management, administrative, and customer functions to support
The daily operations for business operations.
Administrative
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Perform administrative and clerical duties.
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Procure and maintain office equipment and supplies.
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Coordinate and maintain the executive filing system.
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Keep the executive officers informed of concerns that come to the attention of the Executive Assistant as appropriate.
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Will be performing assigned function of Business Operations.
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Coordinate incoming and outgoing correspondence.
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Assists in the orientation process for new employees.
Office Management
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Communicate regularly with program staff and managers as an extended voice of the executive officers.
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Maintain a professional communication system (voice-mail automated system).
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Serve as the tech support for office machines and equipment.
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Maintain confidentiality of agency files, records, and archive files as in accordance with policies.
Customer Service
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Maintain a high professional reception area that includes warmth, friendliness and sense of welcomeness.
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Coordinates refreshments and room set up for Executive Officers (i.e., management meetings, board, consultant visits, etc.); ensures that for other Council meetings refreshments and room set up are being carried out appropriately.
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Order floral needs for the Agency.
Other Duties
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Make a visit to a campus as required.
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Abide by the Personnel Policy Manual and other policy and procedure manuals as adopted by the Agency.
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Demonstrate the program philosophy, policies, and procedures.
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May attend meetings and/or conferences to represent the executive officers.
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Respect professional protocol.
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Abide by BCHS Code of Conduct.
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Perform other work-related duties as assigned.
Education: Prefer an Associates of Arts in Business Management or related degree or college level course work.
Experience: Prefer three (3) or more years of related secretarial, administrative, and/or office
experience. Must have knowledge of computer software programs such as Microsoft, word, excel, etc.
Physical and/or
Mental Requirements:
Ability to read, write, and understand English well.
Ability to understand and carry out verbal and written commands.
Ability to organize and prioritize workload; ability to meet deadlines.
Physically fit to endure 4 to 6 hours working a computer terminal.
Physically capable to perform office errands (i.e. walking, driving, etc.)
Physically fit to lift up to 30-40 pounds.
