Description:
Communications & Administration Coordinator supports the Portsmouth Communications and Administration team by executing tactical communications activities and providing day-to-day administrative support. This role focuses on content formatting, publishing, coordination, and organizational tasks that enable efficient delivery of internal communications.
Key Responsibilities:
- Internal Communications Support
- Assist with drafting, formatting, and publishing content for internal communications channels (e.g., intranet articles, newsletters, digital signage) in alignment with team direction
- Support updates and maintenance of the Portsmouth intranet (CoLab), including posting content and ensuring pages are current and accurate
- Proofread and edit communications materials for clarity, consistency, and adherence to corporate style guidelines
- Compile content submissions from stakeholders and prepare them for review and publication
- Support the execution of internal communications campaigns (i.e., events, volunteerism, etc.) by preparing materials in alignment with team direction
- Administrative & Operational Support
- Provide general administrative support to the Communications and Administration team (e.g., scheduling meetings, managing calendars, tracking deliverables)
- Maintain communication calendars and shared documentation to support planning and reporting
- Assist with coordinating logistics for site events, meetings, and communications activities
- Support data tracking and reporting by compiling basic metrics (e.g., engagement data, participation tracking)
- Other duties as assigned
Qualifications Education & Experience:
- Associate or bachelor's degree in communications, Business Administration, or a related field preferred
- 0–2 years of experience in communications, administrative support, or a related role Skills & Competencies
- Strong written and verbal communication skills with attention to detail
- Basic copyediting and proofreading skills
- Highly organized with the ability to manage multiple tasks and deadlines concurrently
- Proficiency in Microsoft Office (Word, PowerPoint, Excel)
- Familiarity with SharePoint, intranet tools, or content management systems preferred
- Strong collaboration and customer-service mindset when working with internal stakeholders
- Ability to work under close supervision and follow established processes and guidelines
