Craft and Technical Solutions is an established Marine and Industrial Staffing Company with offices all over the country. We are seeking a highly organized and proactive Logistics Coordinator and Scheduler to join our team. In this role, you will oversee the planning, coordination, and execution of transportation and warehouse operations to ensure seamless product flow from suppliers to customers. Your expertise will support efficient inventory management, optimize logistics processes, and enhance overall supply chain performance. The ideal candidate will possess strong analytical skills, comprehensive knowledge of warehouse and transportation systems, and a commitment to continuous process improvement.
Key Responsibilities
Logistics Planning and Scheduling
- Maintain and continuously update a logistics schedule extending a minimum of one week ahead.
- Review upcoming mobilizations, demobilizations, equipment transfers, and yard movements to determine transportation requirements.
- Gather and verify job information, including origin, destination, timing, equipment requirements, site access, and restrictions.
- Identify missing information, scheduling conflicts, trailer shortages, and permit lead-time issues in advance.
- Coordinate upcoming logistics needs and communicate unresolved issues to management.
Equipment Movement and Load Planning
- Determine appropriate truck and trailer combinations based on load dimensions, weight, configuration, site access, and loading requirements.
- Maintain working knowledge of lowboy, detachable gooseneck, flatbed, step-deck, and other heavy-haul trailer configurations.
- Understand how crane components and support equipment should be distributed across available trailers.
- Estimate truckload requirements and consider trailer capacity, axle loading, deck space, load dimensions, and transportation restrictions.
- Track truck and trailer availability and identify equipment conflicts before scheduled moves.
Permitting and Transportation Requirements
- Identify loads requiring oversize, overweight, or other transportation permits.
- Gather accurate dimensions, weights, axle information, trailer configurations, routes, and travel dates needed for permit applications.
- Coordinate permit applications directly or with permit service providers.
- Anticipate permit lead times and identify requirements such as pilot cars, escorts, restricted travel times, curfews, or route limitations.
- Review permits for accuracy and maintain organized permit records.
Administrative Responsibilities
- Review and approve employee timecards for accuracy, including job numbers, cost codes, hours, overtime, travel time, and other applicable pay categories.
- Follow up on missing or inaccurate time entries and coordinate payroll corrections.
- Track and process employee per diem based on assignments, dates, eligibility, and company policy.
- Review job documentation and billing support, including field tickets, trucking records, equipment usage, purchase orders, mobilization, demobilization, and other applicable charges.
- Maintain accurate electronic and physical records related to schedules, permits, timecards, payroll, per diem, billing, and job documentation.
- Prepare spreadsheets, tracking logs, and reports as requested by management.
- Maintain confidentiality of employee, payroll, customer, and company information.
Qualifications
- Experience in heavy equipment transportation, crane logistics, heavy haul, trucking coordination, construction logistics, or equipment scheduling preferred.
- Working knowledge of lowboy, flatbed, step-deck, detachable gooseneck, and other heavy-haul trailer configurations.
- Understanding of load planning, equipment dimensions and weights, axle considerations, and oversize/overweight permitting.
- Strong forward-planning, organizational, and information-gathering skills.
- Experience with timecard review, payroll support, billing documentation, or per diem administration preferred.
- Strong attention to detail and numerical accuracy.
- Proficiency with Microsoft Outlook, Excel, scheduling software, payroll systems, accounting systems, or related operational platforms.
- Ability to manage changing priorities while maintaining visibility of future logistics needs and administrative deadlines.
- Must be able to pass a drug screen and background check.
CTS offers a comprehensive benefit packet to eligible employees. Eligible employees may enroll in:
- Health
- Dental
- Vision
- Voluntary Life/Voluntary AD&D
- Short-Term Disability
- Long-Term Disability
- Hospital Indemnity
- Accident
- Critical Illness
- 401k
Safety and responsible work practices are of paramount importance at CTS and are woven into the fabric of everything we do. We are committed to employee safety & development, the protection of the environment and the communities where we operate. We are ready to be a partner in your career success!
Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Craft and Technical Solutions has a consistent policy that requires an online application to be completed before we can further consider you as an applicant for this position.
CTS is an EOE AA M/F/Vet/Disability
IND4
Pay: $25.00 - $30.00 per hour
Work Location: In person
