This is a PT freelance Event Production Assistant role for our Marriage Proposal Events company providing 6-21 hours per week.
“Enchanting Engagements is considered a fast-growing company in the event planning field across the East Coast"
Our Website: www.enchantingengagements.co
JD: This is a freelance on-site Event Production Assistant Coordinator role, your direct supervisor is the on-site Event Lead Coordinator. You will be assisting with the set up, production, and break down of marriage proposal events. The events are in 3 hour time blocks in private and public venues across Miami, Florida. We average 30 events a week/60 a month. This number is set to change as the market shifts as well.
You will help set up the decor for an event, curate the client experience during the event, and pack out the decor after the event is over.
The events typically always include: 1.5 hours for set up, 1 hour with the client , 30 minutes for breakdown. During the 1 hour with the client, a professional photographer will capture the moment and the on-site lead/assistant is responsible for attending to client needs and recording BTS, creating the bouquet/giftbag, and facilitating a "champagne pop/spray" photo- op for the client.
Selected potential candidates will be invited to a 30 minute virtual interview. Successful candidates will be required to attend a mandatory, in-person, training day in the third week of January. Those details will be provided once you are hired!
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
- Assist Lead coordinator on-site
- Assist with the unloading of decor from company vehicle and the transport of the decor from the van to the venue
- Run any on-site errands when needed (ex. pick up flowers or photos)
- Assist with the set up of decor (ex. set up 3ft MARRY ME LED letters or build faux flower heart arch, etc.)
- Greeting clients
- Record "Behind-the-scene" content on a phone to capture client's reaction and upload it to our drive
- Client experience driven - bring EE energy and a high level of hospitality - be the client's hype man - this is a special day for them!
- Properly pack up the decor and return to company vehicle
Expectations:
- Timely, focused.
- Mirrors EE energy. You are the face of the brand!
- Demonstrates excitement for the event noticeable to both the team and client.
- Assists with any on-site needs.
- Observant of on-site lead and continuously takes the initiative to learn and be proactive
- Be the lead's right-hand man! i.e, organizing decor for the next set-up, making sure champagne glasses are clean, sweeping the area near you, sprucing up the standing decor, or adding more flowers where needed.
- Maintains a tidy/professional workspace.
Schedule
- Must be available to work nights and weekends - (our events happen throughout the week, but are heavily concentrated on Friday day/evening/nights and Saturday/Sunday days/evenings/nights with some events on Mon-Thurs. midday/evening). (required)
- Ability to work commute to different locations throughout Miami. (required)
Skills & Qualifications:
- 0.5-2 years experience as an on-site event assistant, event coordinator, or in a similar/comparable role. (preferred, not required)
- 0.5 - 2 years experience taking video content on a phone (preferred, not required)
- Ability to record video content on your personal phone and upload to our drive. (required)
- Ability to lift objects up to 30lbs (decorations/props). (required)
- Ability to set up decor with an eye for design and attention to detail (spacing, symmetry, etc.) (required)
- Ability to commit to a minimum 5 shifts per month (e.i 5, 3 hour proposals) for a minimum of 3 months, (but there is ample opportunity to work +20 shifts per month if you wish.) (required)
- Excellent organizational skills, including multitasking, time management, and meticulous attention to detail. (required)
- Strong interpersonal and communication skills. (required)
- Ability to work under pressure and time constraints (required)
- Creative, out-of-the-box thinking. (required)
- Valid Driver's License (preferred, not required)
Pay: $25.00 per hour
Benefits:
Work Location: In person
