Description:
Position Summary
The Office Coordinator is responsible for ensuring that all store transactions are processed accurately, timely, and in accordance with Company and Manufacturer policies and procedures.
Core Responsibilities
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Ensure timely and accurate posting of all store transactions.
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Manage and safeguard the store’s assets and ensure that internal controls are in place.
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Manage day-to-day accounting operations of the dealership to ensure all transactions are recorded in compliance with company accounting processes and policies.
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Manage and train office staff
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Month End Close – ensure books closed accurately and timely
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Payroll – submit bi-weekly pay calculations to payroll department
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Review, reconcile, and post any adjustments to schedules or statements as necessary, providing documentation to department managers or general managers.
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Prepare reconciliations as assigned by controller.
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Physical Inventory.
Requirements:
Minimum Qualifications
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CDK Global experience preferred.
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Previous automotive experience preferred.
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Valid driver’s license without restrictions that affects your ability to operate company owned vehicle(s) and ability to maintain a clean driving record.
Knowledge, Skills, and Abilities
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Ability to communicate with office staff, department managers, and dealership personnel in a professional manner.
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Ability to meet and exceed individual objectives as defined by Management.
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Thoroughness, accuracy, and timeliness in completing core responsibilities.
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Ability to work with high performing personnel.
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Ability to set priorities and work independently.
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Strong attention to detail, sense of urgency, and ability to produce high-quality work while under deadline pressure.
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Excellent written and verbal communication skills.
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Must work effectively with internal and external teams, communicating and participating in a constructive manner.
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Experience handling high volume of paperwork for multiple internal and external customers.
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Ability to adhere to schedules and deadlines as defined by Management.
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Strong mathematical/analytical skills.
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Strong Microsoft Office skills.
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Consistently demonstrates the behaviors of servant leadership while prioritizing team member needs, acting as a trusted advisor, and fostering a culture of respect and empowerment.
Physical Requirements
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The physical demands of the job include the use of hands and fingers, reaching, bending, sitting, lifting, climbing, stooping, kneeling, crouching, and driving.
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The employee must regularly lift and/or move up to 25 lbs.
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Specific vision abilities required by this job include close vision and distance vision.
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Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle.
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While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear.
