This is a FLSA non-exempt, part-time position, not to exceed 1039 work hours in any fiscal year located at the Carson City Sheriff's Office. Under general supervision, responsible for assisting customers with the completion of civil paperwork, fingerprints, concealed weapons permits, temporary protective orders, stalking and harrasment orders, work permits, eviction notices and other law enforcement programs. Assignments may be in either the Civil Division or the Detention Facility. Employees assigned to the Detention Facility may be required to work varied shifts including nights/swing shift, weekends, and holidays.
** This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. **
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
Equivalent to a High School Diploma or GED AND two (2) years of administrative support experience; OR an equivalent combination of education, training and experience as determined by Human Resources.
REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:
Required Knowledge and Skills
Knowledge of:
-
Policies and procedures of the Sheriff’s Office.
-
Use of specified computer applications involving word processing, data entry and/or standard report generation.
-
Record keeping practices and techniques.
-
Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.
-
Business arithmetic.
-
Applicable regulations, policies and statutes.
-
Office administrative practices and procedures.
-
Business letter writing and the standard format procedures.
-
Correct business English, including spelling, grammar and punctuation.
-
Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.
Skill in:
-
Performing technical, specialized, complex, difficult or technical office support work.
-
Reviewing documents for completeness and accuracy.
-
Reviewing, posting, balancing and reconciling financial records.
-
Reading, interpreting and explaining rules, policies and procedures.
-
Organizing, maintaining and researching office files.
-
Composing correspondence independently or from brief instructions.
-
Compiling and summarizing information and preparing periodic or special reports.
-
Using initiative and independent judgment within established procedural guidelines.
-
Organizing own work, setting priorities and meeting critical deadlines.
-
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
-
Dealing successfully with staff at various levels and the public, in person and over the telephone.
-
Establishing and maintaining effective work relationships with staff, coworkers, contractors and the public.
-
Researching, interpreting and summarizing criminal justice records
-
Providing credible testimony in court or during other inquiries
SUPERVISION RECEIVED AND EXERCISED:
Under General Supervision - Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions.
PHYSICAL DEMANDS & WORKING ENVIRONMENT:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling from one office to another.
