Responsibilities/Job Description:
The Onboarding Specialist manages the seamless integration of new hires into the organization by coordinating onboarding activities, ensuring compliance and fostering a welcoming environment for all new employees and non-employees. Specific duties include but are not limited to facilitating and monitoring the onboarding process from offer acceptance to start date. Critical-thinking skills are used while following standard work procedures ensuring deadlines and compliance standards are followed and new hire tasks are completed timely to ensure there are no delays.
Responsibilities
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Efficiently schedules new hire appointments by collaborating with candidates and utilizing decision-making skills to expedite start dates
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Assigns and monitors onboarding tasks for new hires to ensure accuracy and compliance including processing sign-on bonus agreements, verifying primary source licensure, and ensuring data integrity through accurate use and documentation within the applicant tracking system
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Manages new hire credentialing assignments, updates internal systems for credentialing and payer processes, and proactively monitors and communicates any start date impacts to ensure timeliness
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Meets in-person with all new hires creating an exceptional experience and completes all required paperwork and enrollment in applicable training and orientations, ensuring confidentiality
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Validates work eligibility requirements and ensures comprehensive documentation for federal regulation compliance
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Utilizes various systems to enter and track completion of required compliance requirements (i.e. I-9, DHS, applicant tracking system, employee records, etc.)
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Acts as the subject matter expert on the onboarding process and facilitates the connection of the new hire with appropriate content experts when necessary
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Troubleshoots any concerns through the onboarding process and finds appropriate solutions
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Partners with Employee Occupational Health Services (EOHS), the recruitment team and hiring leaders to ensure and communicate proper clearance for new hires
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Navigates start date delay and offer rescissions during the hiring process, ensuring clarity and professionalism
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Actively participates in creating and implementing process improvements
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May assist with travel arrangements (travel, hotel and/or rental car needs), candidate reimbursements, expense management and purchasing card transaction reconciliation
Required Qualifications:
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2 or more years of Human Resources experience
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1 or more years experience working with an applicant tracking system (ATS)
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Ability to handle a large volume of work with accuracy
Preferred Qualifications:
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Bachelor’s degree in Human Resources or related area
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Healthcare experience
Qualifications:
$25.26- $35.67 Hourly
