Accounts Receivable & Billing Specialist
Constructors 911 — 4800 Jacobs Coal Rd, St Louis, MO 63119
About Constructors 911
Constructors 911 is a family-owned, A+-rated roofing and construction contractor headquartered just off I-44 in St Louis. Since 2011 we’ve delivered award-winning residential, commercial and storm-response projects across Missouri, Illinois and eastern Kansas—earning 4.8-star customer reviews along the way. mapquest.combestprosintown.com
Why this role matters
With projects moving quickly and payment schedules tied to progress milestones, accurate, proactive billing keeps cash flowing so our field crews have the materials and tech they need. You’ll own the full accounts-receivable cycle—from setting up a new job in QuickBooks through sending lien waivers and reconciling month-end reporting—while collaborating daily with project managers and the Controller.
What you’ll do
- Generate, review and send progress, T&M and final invoices (60-80 per month), ensuring alignment with contracts, AIA schedules and customer portals
- Monitor AR aging, follow up on past-due accounts and keep DSO under 45 days
- Upload lien waivers, insurance certificates and change-order documentation to GC portals
- Post cash receipts, apply customer payments, research short-pays/charge-backs and prepare weekly AR status reports
- Reconcile job-cost and retainage accounts; assist Controller with month-end close and audit requests
- Serve as the billing process “go-to” for project managers, estimators and the service dispatch desk
- Champion continuous improvement—identify workflow bottlenecks and recommend system tweaks or automations
What you bring
- , restoration, mechanical or trade contracting
- Working knowledge of AIA progress billing, lien release workflow and sales-tax rules
- Solid QuickBooks (or /FOUNDATION) and intermediate Excel skills (pivot tables & v-lookups)
- Ability to read contracts, spot inconsistencies and communicate clearly with both customers and internal teams
- Detail-driven, deadline-reliable and comfortable juggling multiple jobs in a fast-moving environment
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
