JOB SUMMARY
Performs highly complex administrative support work in Executive Clemency. Work involves
providing and coordinating administrative support including disseminating information; developing
filing systems; preparing and editing reports and documents; and provide guidance to others. Works
under limited supervision with moderate latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
A. Performs technical assistance work in Executive Clemency; participates in the planning and
execution of an agency program; and coordinates work with organizational units of the agency.
B. Assists in the development of administrative and technical assistance policies and procedures;
and responds to inquiries regarding technical program and administrative rules, regulations,
policies, and procedures.
C. Compiles, enters, and edits data for charts, graphs, and databases, makes calculations, and
prepares administrative and statistical reports; prepares and distributes correspondence,
reports, studies, forms, and documents; and maintains filing, record keeping, and records
management systems.
D. Performs criminal information searches and retrieval using Texas Department of Public Safety
criminal history system access.
E. Trains and provides technical assistance in the program area.
- Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. Two years full-time, wage-earning customer service, clerical, administrative support, or
technical program support experience. Fifteen semester hours from a college or university
accredited by an organization recognized by the Council for Higher Education Accreditation
(CHEA) or by the United States Department of Education (USDE) may be substituted for
each six months of experience.
3. Computer operations experience preferred.
4. Criminal justice experience preferred.
- Must have or be able to obtain a certificate of course completion for the Texas Law
Enforcement Telecommunications System (TLETS) policy and procedures training from the
Texas Department of Public Safety within six months of employment date.
Must meet and maintain TLETS access eligibility for continued employment in position.
For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html
Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of business terminology, spelling, punctuation, and grammar.
3. Knowledge of agency and departmental organizational structure, policies, procedures,
rules, and regulations preferred.
4. Skill to communicate ideas and instructions clearly and concisely.
5. Skill to provide liaison and coordinate with other staff, departments, officials, agencies,
organizations, and the public.
6. Skill to interpret and apply rules, regulations, policies, and procedures.
7. Skill in problem-solving techniques.
8. Skill in the use of computers and related equipment in a stand-alone or local area network
environment.
9. Skill to prepare and maintain complex records and files in an automated system.
10. Skill to review technical data and prepare technical reports.
11. Skill to plan work in order to meet established guidelines.
12. Skill in the electronic transmission of communications.
13. Skill in the use of Microsoft Office Suite or equivalent to include word processing,
spreadsheet, database, or presentation software programs.
14. Skill to type 45 words per minute (with no more than 10 errors) preferred.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend
repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,
alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor
equipment.
B. Conditions include working inside, working around machines with moving parts and moving
objects, radiant and electrical energy, working closely with others, working alone, working
protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *
Questions regarding this posting may be directed to:
Leslie Enderton
14-HR/BPP
8610 Shoal Creek BLVD
Austin, TX 78757
PH (512) 406-5462
EMAIL [email protected]
Military Occupation Specialty Code
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Military Crosswalk Guide - Prepared by the State Auditor's Office
Texas State Auditor's Office - Job Descriptions
