Pitt County Schools Transportation Department
Position Title: Cost Clerk 1
Pay Grade: 61
Reports To: Business Manager
Supervises: No One
Required Skills & Abilities: Computer skills with a focus in Microsoft Excel/Google Sheets; Organizational Skills; Ability to multitask; Preferred experience with BSIP
Education & Training: Preferred associate degree or higher in business administration/computer science/ or other similar major; Preferred 5 years experience in School Bus Transportation
Term of Employment: 12 months
Responsibilities:
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Data Entry for the following:
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All TD'18's regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only
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Process Nonmechanical Hour forms
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Fluid Matrix and invoices
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Fuel Sheets from both fuel truck drivers and from the outside pumps
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Fuel invoices and EKOS
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30 Day Inspections
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Enter new bus and service paperwork
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Filing and maintaining the following files:
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All TD'18's regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only
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30 Day Inspections
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Fuel Sheets from both fuel truck drivers and from the outside pumps
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Pre-Trip Inspection Forms
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Produce Business System Information Portal (BSIP) reports:
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Monitor Open Work Order
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Report and close out overdue work orders.
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Non Mechanical Time Report
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Other reports as needed
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Process oil samples and research results.
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Report odometer issues to Business Manager for corrective action with mechanics and NCDPI
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Greet and assist visitors to the Transportation Department.
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Answer a multi line phone, deliver messages, place calls.
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Answer radio/cell phone communication systems and take appropriate action.
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Operate office machinery.
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Assist with Parts and Inventory as need/directed
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Assist with physical fueling
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Performs any other related as assigned by the Transportation Director.
