Job Summary
We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage daily administrative tasks, and support office operations to ensure a smooth and efficient workplace. Your energetic approach and attention to detail will help foster a welcoming environment while maintaining organizational excellence. This paid position offers an exciting opportunity for individuals with strong clerical skills, technical proficiency, and a passion for providing exceptional customer support.
Duties
- Greet visitors, answer phones with professionalism, take orders
- Manage front desk responsibilities including scheduling appointments, handling inquiries, and maintaining a welcoming atmosphere.
- Basic computer skills a must.
- Maintain organized filing systems, process incoming and outgoing correspondence, and ensure records are up-to-date.
- Assist with office management duties such as calendar management, supply ordering, and basic bookkeeping using QuickBooks or similar software.
- Support customer service efforts by responding to client inquiries promptly and providing excellent support via phone or email.
- Proofread documents for accuracy, assist with document formatting, and ensure clarity in all communications.
- Run errands as needed
Experience
- Prior office experience or administrative support roles demonstrating strong organizational skills.
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Knowledge of phone systems and professional phone etiquette.
- Familiarity with office management practices such as calendar management, scheduling appointments, and basic bookkeeping (QuickBooks preferred).
- Previous experience in customer service or front desk roles
Join us to be part of an energetic team dedicated to supporting our organization’s success! We value proactive individuals who excel at multitasking, demonstrate technical proficiency, and thrive in a collaborative environment.
Pay: $14.00 - $16.00 per hour
Work Location: In person
