Harmony Home Group
Executive Assistant Job Description
Your Job Title: Executive Assistant
Where You Will Work: Loves Park Office
Who Are We?
At Harmony Home Group, we believe real estate is about more than buying and selling homes—it's about changing lives. Our mission is to build people and position families for homeownership through faith, discipline, and financial literacy that creates generational wealth.
We are committed to delivering an exceptional client experience through integrity, education, and excellence. Every member of our team plays a vital role in helping our clients make confident decisions while building a legacy that lasts.
Who Are We Looking For?
We're looking for a highly organized, proactive, and solutions-driven Executive Assistant who thrives behind the scenes making everything run seamlessly. This is someone who doesn't wait to be told what to do—they anticipate needs, create systems, solve problems, and execute with excellence.
The ideal candidate is detail-oriented, dependable, and committed to serving others at a high level. They communicate proactively, protect the lead agent's time, and take ownership of their responsibilities. As Harmony Home Group continues to grow, this person will grow with us by helping build systems, improve operations, and eventually lead and develop an administrative team.
If you love bringing order to chaos, enjoy creating efficient systems, and want to be part of a mission-driven organization that impacts lives through homeownership, we'd love to meet you.
What Will You Do?
· Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support.
· Manage financial systems including bookkeeping, payroll, commissions, budgets, and financial reporting.
· Oversee all contracts through closing.
· Create and maintain an operations manual documenting systems and standards.
· Coordinate office equipment, vendors, and operational needs.
· Serve as the first point of contact for client inquiries or complaints.
· Keep the Lead Agent informed regarding important issues.
· Hire, train, and lead administrative team members as the organization grows.
Essential Duties & Responsibilities
· System development, implementation, and management
· Information management
· Oversight of contracts through closing
· Customer/Vendor relations
Communications / Interactions
· Lead Agent – Daily
· Agent Team – Daily
· Administrative Team – Daily
· Buyers/Sellers/Vendors – As appropriate
Management Responsibilities
Lead, train, and develop administrative team members as the organization grows.
Knowledge / Skills
· Strong written and verbal communication skills
· Exceptional organizational and project management abilities
· Bookkeeping skills
· Great attention to detail
· Calm under pressure
· Learning-based
· Service-based attitude
· Proven ability to succeed
· High school graduate
· Bachelor's degree preferred
· Real estate license preferred but not required
· 1–3 years management experience
· 3–5 years administrative experience
Pay: $15.00 - $19.00 per hour
Benefits:
- Professional development assistance
Work Location: In person
