Job Overview
Seeking an enthusiastic applicant, with escrow experience, focus, attention to detail, great communication skills and a desire to lean and succeed to join our dynamic team.
This position requires someone who is dependable, detail-oriented, proactive, and comfortable working in a fun, fast-paced environment where multiple transactions, deadlines, documents, lenders, attorneys, buyers, sellers, and signing parties must be coordinated simultaneously.
The ideal candidate does more than simply complete assigned tasks. We are looking for someone who takes ownership of the workflow, anticipates what needs to happen next, follows matters through to completion, and communicates promptly when something requires attention.
Primary Responsibilities
· Assist with the opening, processing, funding, and post-closing of commercial ransactions.
· Maintain complete, accurate, and well-organized escrow files.
· Review files regularly for outstanding documents, signatures, funding requirements, and other pending items.
· Coordinate execution and return of closing documents involving multiple parties and signing locations.
· Coordinate mobile notaries and remote/out-of-office signings as necessary.
· Track incoming original documents and signature pages and ensure closing packages are complete.
· Scan, upload, distribute, and maintain closing documents and transaction records.
· Assist with lender closing packages and delivery of completed documents to lenders and other transaction parties.
· Coordinate recording and electronic recording of documents and monitor recording status.
· Communicate professionally with clients, lenders, attorneys and other parties involved in transactions.
· Maintain calendars, closing deadlines, funding requirements, and other critical transaction dates.
· Identify missing information or potential issues and bring them to the Escrow Officer's attention proactively.
· Follow assigned matters through completion rather than waiting for repeated instructions or reminders.
· Provide general administrative and operational support necessary to keep the Department organized and transactions moving efficiently.
Qualifications
· Prior title, escrow, real estate, mortgage, legal, banking, or related transactional experience preferred.
· Commercial title or escrow experience is highly desirable.
· Strong organizational skills and attention to detail.
· Ability to manage multiple transactions and competing deadlines simultaneously.
· Ability to work independently and prioritize responsibilities appropriately.
· Strong written and verbal communication skills.
· Professional demeanor when dealing with clients, attorneys, lenders, and other relevant parties.
· Strong computer skills and ability to learn title and escrow software and document-management systems.
· Ability to recognize when something is missing, incomplete, or requires follow-up.
· Demonstrated reliability, accountability, and consistent follow-through.
What We Are Looking For
· Proactive - looks ahead and anticipates what needs to be done.
· Accountable - takes ownership of assigned responsibilities through completion.
· Detail-oriented - understands that accuracy is critical in commercial real estate transactions.
· Organized - can keep multiple files, documents, deadlines, and parties coordinated.
· Responsive - communicates promptly and follows up without repeated reminders.
· Professional - represents the Company and Department appropriately with clients and business partners.
· Dependable - understands the importance of being available and engaged when transactions are approaching closing or funding.
Work Environment
This is a hands-on position supporting a commercial department involving significant real estate transactions and time-sensitive closings. Priorities can change quickly, particularly as transactions approach signing, funding, and recording.
The successful candidate will be comfortable working with a high degree of responsibility and will take pride in helping ensure that every transaction is handled accurately, professionally, and efficiently.
This position offers an excellent opportunity for an escrow professional who enjoys commercial real estate, values responsibility and teamwork, and wants to become an important part of a successful department.
Compensation: $24.00 - $30.00 per hour, depending on experience, plus performance based bonus.
Pay: $24.00 - $30.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
