Job Summary
We are seeking an engaged and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. Your proactive approach and excellent organizational skills will help keep our office running smoothly, supporting daily operations and enhancing overall productivity. This paid position offers an exciting opportunity to develop your office management expertise in a fast-paced professional setting.
Duties
- Greet visitors warmly, assist with check-in procedures, and direct them appropriately
- Manage multi-line phone systems, answer inquiries, and transfer calls with professionalism and courtesy
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain accurate records through data entry, filing, and document proofreading to ensure information integrity
- Utilize Microsoft Office Suite (Word, Excel, Outlook) to prepare reports, spreadsheets, and presentations
- Schedule appointments, manage calendars, and coordinate meetings for staff members or clients
- Support office management tasks such as inventory tracking, supply ordering, and maintaining office equipment
- Provide exceptional customer service by addressing client needs promptly and effectively
Skills
- Proven experience with office management and administrative support in a fast-paced environment
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with productivity software
- Excellent organizational skills with keen attention to detail for data entry and document proofreading
- Ability to operate multi-line phone systems confidently while demonstrating professional phone etiquette
- Bilingual abilities are a plus to communicate effectively with diverse clients and team members
- Experience using QuickBooks or similar accounting software is desirable for handling basic financial tasks
- Exceptional time management skills to prioritize tasks efficiently and meet deadlines
- Strong interpersonal skills for client communication, customer support, and front desk interactions
- Technical proficiency in office equipment such as printers, scanners, and fax machines
- Previous clerical experience including filing, calendar management, and data entry is highly valued
Join us in creating a positive environment where your organizational talents shine! This role offers the chance to develop essential administrative skills while supporting a vibrant team dedicated to excellence.
Pay: $17.04 - $22.58 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
Work Location: In person
