Senior Onboarding Specialist

NYC Health + Hospitals -
New York, NY

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Job Details

Full-time
$75,000 - $82,000 a year

Benefits

Commuter assistance
Paid holidays
Health insurance
Pension plan
Union benefits
Employee discount
Loan forgiveness

Qualifications

Employee onboarding
Customer communication
Employee relationship building
Onboarding process management

Full Job Description

About NYC Health + Hospitals

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Work Shifts

9:00 A.M – 5:00 P.M

Duties & Responsibilities

Under supervision, the Sr Onboarding Specialist will be responsible for overseeing Onboarding Specialists and assisting in Central Office HR Operations related to qualification reviews, recruitment and onboarding, employment, other related HR functions.

General tasks and responsibilities will include:

Handle onboarding of new hires, transfers, civil service processing, data entry, and review of employment documents.
Partner with Background Investigation Coordinator to ensure all required background checks are completed
May handles HR tasks in the absence of supervisor
Contacting candidates to schedule OHS appointments, extend preliminary offers, and send onboarding documents.
Following-up with potential candidates regarding document submission and field/direct any HR related questions.
Act as the point of contact between the candidate and the hiring departments
Reviewing onboarding documents for completeness including I-9, E-Verify, and work/education verification.
Review and process employment actions in PeopleSoft (new hires, promotions, salary adjustments, data changes etc.) and send corresponding notification letters.
Ensuring tasks are completed accurately and timely; may perform transactional work in the absence of others
Support and supervisor other HR staff including double checking qualifications, background, etc.
Ensuring all relevant HR practices and policies are being followed
Ensuring relevant positions are filled via the civil service hiring process and that all civil service regulations are adhered to
Maintaining accuracy and integrity of PeopleSoft (HR system of record for employee data); ensuring all personnel files are maintained including via OnBase system.
Ensuring all onboarding is done following standard work and policy; including obtaining all relevant clearances as part of background investigation process.
Contribute to the maintenance of reports, including the pipeline
Assist with filing of personnel related documents
Assist with system-wide initiatives including onboarding, promotions, and transfers
Performing other related confidential duties as assigned

Minimum Qualifications

1. Bachelor’s Degree from an accredited college or university in Human Resources Management, Business Administration, Public Relations, Healthcare Administration, Psychology, Communications or a related discipline and two (3) years of experience in Human Resources within a public agency, nonprofit, hospitality or governmental sector; two (2) years of which must have been in onboarding new hires or
2. Associate’s Degree or sixty (60) credits towards completion of a Bachelor's Degree from an accredited college or university in a discipline listed in 1 above or a related discipline; and five (5) of relevant experience in human resources or personnel administration, employee relations, learning and development, talent acquisition, customer service (involving dispensing information and resolving customer concerns), or in a related function requiring strong interpersonal, communication, and leadership skills and proficiency with technology, such as database management, Outlook, Peoplesoft, Oracle and other Microsoft Office applications, two (2) years of which must have been in onboarding new hires.

Department Preferences

Certifications Preferred:

1. Professional certification or credential in Human Resources (e.g., SHRM-CP, SHRM-SCP, PHR or SPHR).

Preferred Knowledge Areas, Skills, Abilities, and other Qualifications:

1. Transactional Human Resources experience, including onboarding and/or background investigations.

2. Strong customer service, interpersonal and relationship building skills.

3. Analytical problem-solving skills.

4. Time management skills and the ability to work under pressure with tight deadlines.

5. Experience using the following computer programs and/or software:

Human Capital Management (HCM) or other Human Resources Systems •

Microsoft Office Products

Google Suite

Benefits

NYC Health and Hospitals offers a competitive benefits package that includes:

Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
Retirement Savings and Pension Plans
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
Loan Forgiveness Programs for eligible employees
College tuition discounts and professional development opportunities
College Savings Program
Union Benefits for eligible titles
Multiple employee discounts programs
Commuter Benefits Programs

How To Apply

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.

Apply Now

About NYC Health + Hospitals

Work Shifts

Duties & Responsibilities

Minimum Qualifications

Department Preferences

Benefits

How To Apply

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