Description:
This position is responsible for effectively managing and supporting Booth Ranches’ payroll processes and Human Resources operations. This position requires reliability, emotional intelligence, integrity, discretion, and a strong commitment to customer service, confidentiality, and excellence.
Requirements:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Payroll Support
- Process payroll for hourly and salaried employees, ensuring accuracy and compliance with California wage and hour laws.
- Review and validate timecards, deductions, and adjustments.
- Maintain payroll records and employee files in accordance with company policy and legal requirements.
- Assist with garnishments, tax withholdings, and benefit deductions.
- Reconcile payroll reports and prepare summaries for the HR manager as needed.
- Coordinate with accounting to ensure accurate payroll journal entries and reporting.
Human Resources Support
- Assist with onboarding new of employees, including preparation of offer letters, new hire paperwork, and I-9 verification in either English or Spanish
- Assist with site safety audits, training, and incident investigations.
- Act as liaison between Booth Ranches’ HR department and staffing agency representatives.
- Maintain and update employee records in HRIS and personnel files.
- Support benefits administration, including enrollments, changes, and terminations.
- Assist with employee relations, performance documentation, and compliance tracking (training, certifications, etc.).
- Assist with organizing employee engagement activities and HR communications – English and Spanish required.
- Ensure compliance with California employment laws for wage statements, meal/rest period documentation, leave management, etc.
Administrative Duties
- Answer all calls sent to the HR Department.
- Provide general administrative support to the HR department, including data entry, filing, and correspondence.
- Respond to employee questions regarding payroll, benefits, and HR policies.
- Support audits (payroll/FLC’s) and compliance reviews as needed.
EDUCATION/EXPERIENCE:
-
1-3 years of experience in payroll or HR support roles (California payroll experience strongly preferred)
-
Bilingual – Fluent in Spanish (spoken and written).
-
Experience with payroll systems such as Paylocity.
-
B.A. Degree in Human Resources, Business, or related field preferred but not required.
-
High School Diploma required.
REQUIRED KNOWLEDGE/MENTAL SKILLS/ABILITIES:
-
Must be able to maintain a valid CA driver’s license with the ability to be insured under company sponsored liability coverage.
-
Bilingual (English/Spanish).
-
Solid understanding of Full Cycle Payroll.
-
Process Bi-weekly Payroll experience.
-
Knowledge of California labor laws and wage & hour compliance.
-
Proficiency in Microsoft Office (Excel, Word, Outlook).
-
Strong organizational skills and the ability to handle multiple projects simultaneously and meet deadlines consistently.
-
Ability to handle matters of confidentiality with utmost tact and diplomacy.
-
Strong analytical and problem-solving skills.
-
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
-
Ability to act with integrity, professionalism, and confidentiality.
-
Ability to make sound logical decisions
-
Ability to take and follow instruction / Detail Oriented
-
Ability to follow all company safety policies at all times.
-
File, scan, fax, and perform other clerical duties as required
-
Strong communication and social skills and able to receive criticism well
-
Attention to detail and demonstrated ability to follow standard procedures is a requirement
-
Strong organization skills with a sense of urgency and capable of prioritizing multiple tasks
